Job Board
View all jobs

Travel and Fiscal Administrator - 130734

org-logo

UC San Diego

US

8 days ago
full-time
associates degree

Job highlights

Qualification

Advanced knowledge of policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, and other fiscal matters. Extensive experience in the use of OFC purchasing, Concur travel, and payment invoice. Demonstrated ability to prepare accurate financial reports through knowledge of accounting principles and applications. Proven skill in promoting harmonious working relationships and working in a team environment in conjunction with the Principles of Community. Demonstrated ability to work independently, take ownership of work performance, follow through on assignments, and anticipate, identify, and analyze problems and resolve or recommend course of action for resolution as appropriate. Proven ability to independently analyze complex problems, research complex issues, draw appropriate conclusions, and develop and implement innovative solutions. Excellent computer skills including Microsoft Word, Excel, Internet access, web browsers, and e-mail programs. Demonstrated ability to learn and effectively use computerized systems. Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternate solutions, make recommendations and incorporate information into budget formats for official presentation. Ability to prepare accurate financial data in various reporting formats. Mathematical and computation abilities to complete calculations as necessary to prepare a variety of reports with a high degree of accuracy. Job offer is contingent upon satisfactory clearance based on Background Check results

Responsibility

Under the direction of the Research Administrator, this position exercises independent judgment to address unique, complex, and unprecedented problems serving as an advisor to all GPS administrative assistants, faculty, and other staff. Serves as a liaison to GPS faculty when a disagreement arises regarding policy interpretation pertaining to a travel expense or reimbursement. The position identifies best practices for travel as well as travel and non-travel expense reconciliation. The position identifies needed training and re-training of staff, brings performance issues to the attention of the appropriate supervisor, and provides hands-on training to admin staff. Advises faculty and staff on the interpretation of University financial regulations regarding reimbursement and payment processes, transaction activity, general ledger reconciliation, requisitions, purchase orders, and other financial transactions. Manages all aspects of the Procurement Card program: issuance of new cards, changes, cancellations, reconciliation, expense validation, and redistribution per card holder request to appropriate chartstring. Provides travel setup, including flights, hotels, prepayments, advances, etc. Processes honorariums and cost transfers as needed. Processes Concur reports for individuals, small groups, and large events. Some overtime required during peak periods

Benefits

  • $28.51 - $33.46/hour
  • Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)
  • Hourly Equivalent: $19.49 - $39.20

    Job Description

    Description

    Payroll Title BLANK AST 3 Department SCH. OF GLOBAL POLICY&STRATEGY Hiring Pay Scale $28.51 - $33.46/hour Worksite Hybrid Remote Appointment Type Career Appointment Percent 100% Union CX Contract Total Openings 1 Work Schedule Days, 8 hrs/day, Mon-Fri #130734 Travel and Fiscal Administrator Filing Deadline: Wed 7/10/2024 Apply Now UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. UCSD Layoff from Career Appointment: Apply by 7/1/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 7/10/24. Eligible Special Selection clients should contact their Disability Counselor for assistance. Description The University of California’s only school of international affairs, the School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the Pacific Century. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs. GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1700 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs. Offering nine B.A. degree options, three combined BA/MIA programs, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization. GPS is also the parent organization to major research centers: Center on Global Transformation (CGT), Center for U.S.-Mexican Studies, 21st Century China Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT). Under the direction of the Research Administrator, this position exercises independent judgment to address unique, complex, and unprecedented problems serving as an advisor to all GPS administrative assistants, faculty, and other staff. Serves as a liaison to GPS faculty when a disagreement arises regarding policy interpretation pertaining to a travel expense or reimbursement. The position identifies best practices for travel as well as travel and non-travel expense reconciliation. The position identifies needed training and re-training of staff, brings performance issues to the attention of the appropriate supervisor, and provides hands-on training to admin staff. Advises faculty and staff on the interpretation of University financial regulations regarding reimbursement and payment processes, transaction activity, general ledger reconciliation, requisitions, purchase orders, and other financial transactions. Manages all aspects of the Procurement Card program: issuance of new cards, changes, cancellations, reconciliation, expense validation, and redistribution per card holder request to appropriate chartstring. Provides travel setup, including flights, hotels, prepayments, advances, etc. Processes honorariums and cost transfers as needed. Processes Concur reports for individuals, small groups, and large events. Some overtime required during peak periods. Qualifications • Advanced knowledge of policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, and other fiscal matters • Extensive experience in the use of OFC purchasing, Concur travel, and payment invoice. • Demonstrated ability to prepare accurate financial reports through knowledge of accounting principles and applications • Proven skill in promoting harmonious working relationships and working in a team environment in conjunction with the Principles of Community. • Demonstrated ability to work independently, take ownership of work performance, follow through on assignments, and anticipate, identify, and analyze problems and resolve or recommend course of action for resolution as appropriate. • Proven ability to independently analyze complex problems, research complex issues, draw appropriate conclusions, and develop and implement innovative solutions. • Excellent computer skills including Microsoft Word, Excel, Internet access, web browsers, and e-mail programs. Demonstrated ability to learn and effectively use computerized systems. • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternate solutions, make recommendations and incorporate information into budget formats for official presentation. Ability to prepare accurate financial data in various reporting formats. • Mathematical and computation abilities to complete calculations as necessary to prepare a variety of reports with a high degree of accuracy. SPECIAL CONDITIONS • Job offer is contingent upon satisfactory clearance based on Background Check results. Pay Transparency Act Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $19.49 - $39.20 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Apply Now If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.