Job Description

Description

Company Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. Job Description The Senior Administrative Assistant provides advanced administrative support to the Vice President, Specialty and US Therapeutics Operations Controller and leads the organization and coordination of events and activities for the organization. Responsibilities: • Schedules US Therapeutics financial reviews by partnering with senior AbbVie executive’s administrative assistants. • Maintains and manages the executive’s calendar. This includes monitoring and prioritizing calendars highlighting shifting conflicts proactively and effectively managing matrix leader demands. • Professionally interact with AbbVie senior executives. • Consistently handles confidential or business-sensitive information with the utmost integrity and discretion. • Manages VP meeting and travel scheduling and domestic and international travel arrangements and processing expense reports. • Coordinates and maintains departmental SharePoint and Teams sites. • Assists in creating or modifying business documents, and preparing presentations from source materials. • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules and Corporate Branding Guidelines. • Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website (CTE), SAP/SRM, DSP and other programs. • Leads the planning of the semi-annual Town Hall and quarterly team social events. • Coordinates team offsite events. • Maintains the team organizational chart. • Coordinates new hire onboarding activities and office set-ups, and office/cubicle moves. • Significant Work Activities -Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day) Qualifications Qualifications: • High School diploma or equivalent. Some college preferred. • 5+ years previous admin experience or equivalent, experience providing support to a group head/VP level or equivalent preferred. • Advanced knowledge of Microsoft Office Suite including Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook. • Operates with little instruction and minimal supervision. • Demonstrated ability to navigate large organizations (with multiple and matrixed layers) to successfully set up key meetings and events. • Builds strong relationships with peers and cross-functionally with partners outside of group. • Team-oriented, can-do attitude and desire to be a contributor to overall organization. • Learns quickly and can change course quickly. • Open to suggestions and innovation for improvement. • Professional demeanor and ability to maintain confidentiality. • Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​ • The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​ • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​ • This job is eligible to participate in our short-term incentive programs. ​ Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.