Job Description

Description

Records Assistant - Dade City Join our team at FSS and enjoy comprehensive benefits including but not limited to: • Tuition Reimbursement • Health Insurance • Dental Insurance • Vision Insurance • Life Insurance • Well-Being Program • Paid Time Off (PTO) • Bereavement Leave • 12 Paid Holidays • Flexible Spending Account (FSA) • Employee Assistance Program (EAP) • Short & Long-Term Disability Coverage • Employee Discounts • 401k Plan with 3% Employer Contribution The mission of Family Support Services is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit. Job Summary: Prepare assigned file sections according to Federal, State and agency regulations. Support various quality assurance functions, including but not limited to document date sequence and document placement. Sort, arrange, and file according to standardized file tab sections, ensuring timely and accurate filing. Facilitate customer service access to client files. Essential Duties: • Inspect documents, remove staples, duplicates, and separate documents not appropriate to file. File all incoming filing according to standardized file sections per assignment. • Maintain department case list with a high degree of accuracy • Audit filing to ensure all has transferred to the client file • Prepare Notice of hearing spread sheet and notify agencies by e-mail • Facilitate access to client case file • Greeting visitors upon arrival and notify appropriate parties. • Other Duties Schedule: Monday - Friday 8:30am-5pm in the Dade City Office. The first few weeks of training will take place in the Trinity Office. Minimum Qualifications: Education: High school Experience: Two years of office work experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to: • Represent self and the organization in a professional manner. • Work independently with little direct supervision. • Think and write creatively. • Assess a situation and make appropriate recommendations/ decisions. • Research, organize and analyze data. • Solve problems and to think through critical, time sensitive issues. • Establish and maintain relationships. • Work collaboratively with staff at all levels in the organization. • Follow through on commitments, projects and responsibilities. • Read, research and interpret documents such as newspapers, contracts, manuals, journals, financial reports, etc. • Communicate effectively through writing including articles, presentations, speeches, reports, correspondence, and documentation. • Speak effectively before small and large groups. • Calculate figures and amounts. • Maintain confidential information. • Work full time in the Dade City office. Skills: • Strong Written and Verbal Communication • Strong follow-up and follow through • Strong organizational and time management • Proficiency in Excel and Microsoft Word. Experience with PowerPoint Other Requirements: • Clear a Level II background screening. • Clear a reference check. • Clear a local background check from the County in which you reside. • Clear a substance abuse screen. • Provide a copy of all degrees prior to your first day of employment. • Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify). • Travel to Trinity office for training and to companywide meetings. FSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FSS is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at c6.hr@fssnf.org.