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Receptionist/Admin Assistant

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Solomon Page

New York, NY, US

18 days ago
full-time
No degree mentioned

Job highlights

Qualification

High School diploma. Knowledge of administrative and clerical procedures. Knowledge of computers and relevant software applications. Maintain a warm and friendly demeanor at all times. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner. Must be able to multitask and prioritize. Detail oriented. Must be able to maintain confidentiality of information. Must be able to show initiative. Perform other duties as requested by management

Responsibility

Answer multi-line telephone system, screen and direct calls. Empty dishwasher. Take and relay messages. Greet persons entering organization. Direct guests to correct destination. General administrative and clerical support. Typing, filing, faxing. Notify proper personnel of overnight deliveries. Maintain conference room calendars. Maintain company extension list. Tidy and maintain reception area and conference rooms. Proficient in Word, Excel, PowerPoint and Outlook. Filing to include electronic, hard copy and email. Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps. Assist with managing and track internal and corporate deadlines for the office. Understand internal reports, purchasing and invoice systems. Assume responsibility for and execute special projects. Sort incoming mail, create a log of all checks received and fill out deposit of checks. Special event committee recorder. Assist with weekly manager’s office payroll. Complete expense reports for monthly and one time purchases. Assist office with creation of contracts, agreements, reports, and presentations. Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases. Complete check requests for donations, capital and special events. Participate in other departmental projects and operational functions when requested

Benefits

  • Salary when perm: $75-80K
  • We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve
  • Retirement Savings
  • Health Insurance
  • Dental Coverage

Job Description

Description

Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office. • Salary when perm: $75-80K Responsibilities: • Answer multi-line telephone system, screen and direct calls • Empty dishwasher • Take and relay messages • Greet persons entering organization • Direct guests to correct destination • General administrative and clerical support • Typing, filing, faxing • Notify proper personnel of overnight deliveries • Maintain conference room calendars • Maintain company extension list • Tidy and maintain reception area and conference rooms • Proficient in Word, Excel, PowerPoint and Outlook • Filing to include electronic, hard copy and email • Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps • Assist with managing and track internal and corporate deadlines for the office. • Understand internal reports, purchasing and invoice systems • Assume responsibility for and execute special projects • Sort incoming mail, create a log of all checks received and fill out deposit of checks • Special event committee recorder • Assist with weekly manager’s office payroll • Complete expense reports for monthly and one time purchases • Assist office with creation of contracts, agreements, reports, and presentations • Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases • Complete check requests for donations, capital and special events • Participate in other departmental projects and operational functions when requested Required Qualifications: • High School diploma • Receptionist, Administrative, and/or HR experience is a plus • Knowledge of administrative and clerical procedures • Knowledge of computers and relevant software applications • Maintain a warm and friendly demeanor at all times. • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner. • Must be able to multitask and prioritize. • Detail oriented. • Must be able to maintain confidentiality of information. • Must be able to show initiative. • Perform other duties as requested by management. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.