Job Description

Description

Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office. • Salary when perm: $75-80K Responsibilities: • Answer multi-line telephone system, screen and direct calls • Empty dishwasher • Take and relay messages • Greet persons entering organization • Direct guests to correct destination • General administrative and clerical support • Typing, filing, faxing • Notify proper personnel of overnight deliveries • Maintain conference room calendars • Maintain company extension list • Tidy and maintain reception area and conference rooms • Proficient in Word, Excel, PowerPoint and Outlook • Filing to include electronic, hard copy and email • Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps • Assist with managing and track internal and corporate deadlines for the office. • Understand internal reports, purchasing and invoice systems • Assume responsibility for and execute special projects • Sort incoming mail, create a log of all checks received and fill out deposit of checks • Special event committee recorder • Assist with weekly manager’s office payroll • Complete expense reports for monthly and one time purchases • Assist office with creation of contracts, agreements, reports, and presentations • Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases • Complete check requests for donations, capital and special events • Participate in other departmental projects and operational functions when requested Required Qualifications: • High School diploma • Receptionist, Administrative, and/or HR experience is a plus • Knowledge of administrative and clerical procedures • Knowledge of computers and relevant software applications • Maintain a warm and friendly demeanor at all times. • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner. • Must be able to multitask and prioritize. • Detail oriented. • Must be able to maintain confidentiality of information. • Must be able to show initiative. • Perform other duties as requested by management. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.