Job Description

Description

Title: Program Support Technician (Records): Coffeewood Correctional Center #00016 State Role Title: Administrative and Office Specialist III Hiring Range: $34,650 - $48,766 Pay Band: 3 Agency: Dept of Corr - Central Admin Location: Coffeewood Correctional Center Agency Website: https://vadoc.virginia.gov/job-opportunities/ Recruitment Type: General Public - G Job Duties Provides administrative and programmatic support to the records department in support of the unit and agency mission. Updates and maintains records, files, and automated databases. Prepares copies of relevant documentation, maintains files, emails documentation and answers telephone calls. Minimum Qualifications Demonstrated ability to research and analyze data in order to reach logical conclusions and prepare routine reports. Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Demonstrated skill in inputting data into an automated database other than Microsoft Office. Demonstrated ability to prioritize work, meet deadlines and complete tasks in a timely manner. Demonstrated ability to communicate with customers, employees, and other individuals to answer questions, disseminate or explain information in a courteous manner. Demonstrated ability to perform detailed work with numerical data and to make mathematical calculations rapidly and accurately. Working knowledge of bookkeeping/accounting principles and practices. Demonstrated ability to prepare routine financial reports and statements. Demonstrated ability to set up and maintain automated and manual filing systems. Working knowledge of policies and procedures related to inmate records maintenance and processes. Demonstrated ability to create spreadsheets to track data. Additional Considerations Knowledge in office administration or equivalent training or experience in a related field. Background in record keeping. Experience using Corrections Information System (CORIS). Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. If selected as a finalist with the VADOC, candidates can expect the following:   Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.   Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.    Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position.  Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.  Tobacco Free:  All VADOC facilities are Tobacco free. Use of all tobacco products is always prohibited on site. Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity.  Reasonable accommodations are available upon request.    VADOC values our Veterans and encourages all to apply and receive preference in the hiring process.  AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.  Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services Contact Information Name: Human Resources Phone: 540-829-6483 Email: Emailed applications not accepted. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.