Job Description

Description

Title: Program Management Analyst State Role Title: Program Admin Specialist II Hiring Range: $38.45 - $49.99 Pay Band: 5 Agency: VA Dept of Transportation Location: Richmond District Office Agency Website: https://www.virginiadot.org/jobs/ Recruitment Type: General Public - G Job Duties THIS IS AN HOURLY POSITION THAT IS LIMITED TO 29 HOURS A WEEK, 1500 HOURS IN A 12-MONTH PERIOD AND IS NOT ENTITLED TO STATE BENEFITS PACKAGE. The Virginia Department of Transportation (VDOT) is seeking a Program Management Analyst for the Richmond District Programming and Investment Management Section to perform a variety of programing responsibilities to include a primary focus on managing the district’s process to review and process locality reimbursement requests in a timely and accurate manner. Main responsibilities include: maintain an effective method to monitor the financial health of projects through analytical assessments of funding and expenditures; reconcile project expenditures and prepare data for journal voucher corrections; research project financial data, billings, and invoices to and from localities; provide guidance on proper coding of project expenditures; maintain funds tracking spreadsheets for all locally administered projects. Additional programming responsibilities may include oversight of the Richmond District Programming and Investment Management section’s annual budget; develop/revise project administration agreements and associated appendices; conduct quarterly reviews and certification of project expenditure activity on all active projects; perform necessary tasks to close out project phases; create and maintain enduring positive partnerships with internal and external customers to ensure that the result of section efforts effectively facilitates the delivery of VDOTs mission. We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.virginiadot.org/jobs/information_for_employees.asp We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore please visit www.virginiadot.org/about/missionsandvalues.asp to review them and, if in agreement, we welcome you to apply. Minimum Qualifications Knowledge of highway funding programs, allocations and budget process; and of VDOT’s financial accounting systems or other ERP based financial systems. Ability to evaluate programming of transportation funding and to analyze and interpret data and prepare and maintain accurate reports and records; to perform detailed work with program and project funding, expenditures and billing data; and to communicate effectively both orally and in writing with individuals or small groups. Ability to apply policies and procedures. Ability to effectively manage time and work with minimal supervision. Skill in the use of computers and software applications to include spreadsheets, Microsoft Office, databases and automated program and project management systems. Additional Considerations A combination of training, experience or education in accounting, business administration or related field desired. Knowledge of accounting, program and project management systems. Experience processing journal vouchers using an automated financial management system. Experience monitoring, analyzing and reconciling financial data and experience working with spreadsheets, funding and financial data. Experience in accounting, business or related field. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. References, work history and DMV records will be verified prior to employment. Requires fingerprint background check. Position is designated essential in emergency operation events and is required to work outside normal work hours to ensure the safety of the traveling public. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 1-800-552-5019. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility. The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit http://www.virginiadot.org/jobs/information_for_employees.asp VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Contact Information Name: Martha Alkhadra Phone: 804-762-2584 Email: martha.alkhadra@vdot.virginia.gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.