Job Description

Description

Title: Program Analyst - (Locally Administered Program/Urban) State Role Title: Prog Admin Specialist II Hiring Range: $63,988 - $103,981 Pay Band: 5 Agency: VA Dept of Transportation Location: Hampton Roads District Office Agency Website: www.virginiadot.org/jobs Recruitment Type: General Public - G Job Duties Purpose Review and coordinate development and implementation of district's Six-Year Improvement Program (SYIP) by managing financial functions on construction and maintenance funded projects. Monitor project development. Ensure project estimates and schedules are in accordance with VDOT policies. Determine functional classification and federal eligibility. Program and transfer funds. Meet with district staff to ensure timely development and delivery of district and regional projects. Act as liaison between local government and programming division in scheduling and budgeting matters. Implement recommended scheduling changes in iPM for district projects. Federal Strategy Assist with coordination of district activities associated with federal strategy to include identifying projects to be included on the federal strategy. Monitor project status on federal strategy and communicate potential issues to district administration. Coordinate submissions of project modification reports to CO Federal Programs Division. iPM/SYP Manager Coordinate district implementation of program management system tools including iPM, Project Pool, Schedule, PCES, Dashboard and Cardinal. Review and approve funding transfers a the district level for construction and maintenance funds. Obtain concurrence prior to sending to Federal Programs Division for approval. Maintain districtwide system integrity, oversee data changes, and develop checks and balances for project data and trend analysis. Review and approve revisions entered by project managers for schedule, estimates or information changes to projects. Program Management Coordinate with district staff to ensure programming is maintained in computer systems. Check accuracy of project data, including phases, schedules, and estimates used for programming. Coordinate with CO Federal Programs Division on project funding transfers and federal and state authorizations. Assist with project closeout process. Monitor project delivery performance measures in Dashboard. Communicate available funding for projects. Monitor and update iPM and other systems. Required skills for job & position • Ability to mediate difficult issues with municipal councils, staff, department staff and citizens. • Ability to manage multiple tasks simultaneously. • Advanced knowledge of federal, state, and local transportation laws, regulations, policies and operations. • Ability to follow written and oral instructions. • Ability to analyze complex financial data, work with detailed numerical data and generate • Skill in the use of computers, software applications and reporting tools. • Ability to plan and conduct training, presentations and meetings. • Knowledge of VDOT programs, policies and activities. • Ability to communicate effectively orally and in writing with diverse audiences, varying levels of management, FHWA, local government and the public. • Advanced knowledge of VDOT's financial and project data management systems, including iSYP, PAM, Cardinal, Project Pool, Federal Strategy Database and Project Closeout Database. • Skill in problem-solving and decision making. • Ability to analyze, research and interpret data. • Advanced knowledge of the interrelationships between project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy. • Advanced knowledge of transportation funding requirements and regulations, as well as budgeting and finance policies and procedures. Minimum Qualifications • Advanced knowledge of federal, state, local transportation laws, regulations, policies and operations. • Considerable experience monitoring, analyzing and reconciling programming and financial data. • Skill in the use of computers and software applications. • Advanced understanding of the interrelationships between project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy. • Experience with transportation funding to include budgeting and finance. Additional Considerations • Knowledge of VDOT's financial and project data management systems, including iSYP, PAM, Cardinal, Project Pool, Federal Strategy Database, and Project Closeout Database. • A combination of training, experience, or education in Finance, Engineering, or related field desired. • Experience in financial management, highway design and engineering, roadway construction, planning or programming. • Certification in Project Management. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid driver’s license required. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Multiple positions may be filled from this recruitment. The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered. We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. Contact Information Name: Jennifer Bott Phone: 757-956-3294 Email: jennifer.bott@vdot.virginia.gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.