Part-Time Office Administrator
PrideStaff
Irvine, CA, US
Job highlights
Qualification
The Ideal Candidate will be self-motivated and be a good communicator, with strong attention to detail and a passion for organizing. NOTE: Must possess a strong numbers sense. Min 2 years of proven experience in office administration or a related field. Strong organizational skills with the ability to prioritize tasks effectively. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to handle confidential information with discretion. Demonstrated ability to work independently and as part of a team. Strong problem-solving skills and attention to detail
Responsibility
In this job role, will need to revise the invoice into a commercial invoice for import, which will require critical thinking to make the numbers / math work. Responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to staff members. Process incoming orders. Process purchase orders, sales orders and invoices. Prepare shipments for shipping carrier. Prepare importing documents. Manage office supplies inventory and place orders, as needed. Handle incoming and outgoing mail, emails, and phone calls. Assist with training development and implementation. Maintain and update files, records, and databases
Benefits
- Temporary to Hire OR Direct Hire consideration: Pay rate range $23-26/hr depending on experience
- Benefits include 401(k) Matching, Employee Discount, and Bonus
- Compensation / Pay Rate (Up to): $23.00 - $26.00 Per Hour
- Retirement Savings
- Health Insurance
Job Description
Description
Part-Time Office Administrator for this importer/wholesaler in the Irvine Spectrum. The Ideal Candidate will be self-motivated and be a good communicator, with strong attention to detail and a passion for organizing. This is an ON-SITE position. Temporary to Hire OR Direct Hire consideration: Pay rate range $23-26/hr depending on experience. Three (3) days a week, 8 hours each day (24 hours/week total) working on Monday, Wednesday, and Friday (Typical hours are 8:30 AM - 5:00 PM with 1/2 hour unpaid lunch). Benefits include 401(k) Matching, Employee Discount, and Bonus. NOTE: Must possess a strong numbers sense. In this job role, will need to revise the invoice into a commercial invoice for import, which will require critical thinking to make the numbers / math work. Essential Responsibilities will include but are not limited to: Responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to staff members. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to multitask effectively. Responsibilities will include but are not limited to: • Process incoming orders • Process purchase orders, sales orders and invoices • Prepare shipments for shipping carrier • Prepare importing documents • Manage office supplies inventory and place orders, as needed • Handle incoming and outgoing mail, emails, and phone calls • Assist with training development and implementation • Maintain and update files, records, and databases Qualifications: • Min 2 years of proven experience in office administration or a related field • Basic understanding of the Mandarin language is strongly desired (do not need to be fluent) • Strong organizational skills with the ability to prioritize tasks effectively • Excellent written and verbal communication skills • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) • Knowledge of medical office management is a plus • Ability to handle confidential information with discretion • Demonstrated ability to work independently and as part of a team • Strong problem-solving skills and attention to detail • Experience and efficiency with QuickBooks is a plus Compensation / Pay Rate (Up to): $23.00 - $26.00 Per Hour