PERSONAL ASSISTANT/SECRETARY (for resident of the United States of America)
Embassy of the Republic of The Gambia
Washington, District of Columbia, US
Job highlights
Qualification
Note:- Applicant must be a resident of the United States of America. Must have excellent time management skills and be able to multitask. Patience, organization skills, and a can-do attitude are important. Should also have basic computer skills. 2 years or more clerical experience. Ability to work without supervision. Organized and professional demeanor. Exceptional written and verbal communication skills. Experience in maintaining and prioritizing datelines. Experience maintaining and prioritizing calendar
Responsibility
Receive and direct guests to the appropriate section of the embassy. Answer telephone calls and respond to inquiries. Perform administrative tasks, including filing and managing records. Organize and distribute daily mail folders/messages. Prepare and dispatch outgoing correspondence. Provide administrative and technical support. Manage the calendar of the Head of Mission. Schedule meetings with relevant stakeholders and partners. Manage store/office supplies. Contacting vendors/service providers for maintenance and support. Maintained a directory/Contact list of relevant stakeholders. Perform any other duty that may be assigned
Job Description
Description
The Embassy of the Republic of The Gambia in Washington DC is looking for a suitably qualified candidate to fill the position of Personal Assistant/Secretary. Note:- Applicant must be a resident of the United States of America FUNCTIONS AND DUTIES: The Secretary is expected to perform the following duties: • Receive and direct guests to the appropriate section of the embassy • Answer telephone calls and respond to inquiries • Perform administrative tasks, including filing and managing records • Organize and distribute daily mail folders/messages • Prepare and dispatch outgoing correspondence • Provide administrative and technical support • Manage the calendar of the Head of Mission • Schedule meetings with relevant stakeholders and partners • Manage store/office supplies • Contacting vendors/service providers for maintenance and support • Maintained a directory/Contact list of relevant stakeholders • Perform any other duty that may be assigned REQUIRED SKILLS Must have excellent time management skills and be able to multitask. Patience, organization skills, and a can-do attitude are important. Should also have basic computer skills. • 2 years or more clerical experience • Ability to work without supervision • Organized and professional demeanor • Exceptional written and verbal communication skills • Experience in maintaining and prioritizing datelines • Experience maintaining and prioritizing calendar EXPECTED START DATE: MAY 1ST 2024.