Office Administrator
DMi Partners
Philadelphia, Pennsylvania, US
Job highlights
Qualification
We're looking for an office administrator who has excellent organizational skills and a personable disposition to keep us thriving. Proven success in office administration or manager role. Superb written and verbal communication skills. Strong attention to detail. Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability. Proficiency with office applications, and aptitude for learning new software and systems. Ability to maintain confidentiality of company information. Ability to establish and maintain effective working relationships with supervisors, other employees, and clients. In office 5 days a week (9-5p) Fridays we close at 3pm
Responsibility
You'll be responsible for managing the daily operations of our Philadelphia office along with being the main point of contact for operational needs for our remote employees. You'll play a pivotal role in planning company events and supporting the Executive Team for different administrative requests. The ideal person understands an office environment is key to employee engagement and happiness and can be proactive in making our office welcoming for employees (remote employees included!) and clients alike. Provide front desk reception coverage including handling phone calls, emails & distributing messages, and receiving/greeting all employees and visitors in a professional and warm manner. Manage office administration budget(s). Collect and distribute all incoming mail to appropriate person. Manage the ordering of all necessary office supplies. Assist the Executive Team in scheduling company, team, and miscellaneous meetings along with administrative tasks. Assist IT in facilitating shipping of employee equipment. Help purchase and ship employee & client gifts. Order weekly office lunches and ad hoc meals for client/employee visits. Help coordinate travel and event planning for employees visiting the office and two large company gatherings a year: along with ad hoc visits. Organizing building maintenance to keep the office clean and safe and ensure its appliances are in good working order. Reporting office progress to executive team and working with them to improve office operations and procedures
Benefits
- $28/hour + FULL BENEFITS
Job Description
Description
DMi Partners is looking for an Office Administrator! We're looking for an office administrator who has excellent organizational skills and a personable disposition to keep us thriving. You'll be responsible for managing the daily operations of our Philadelphia office along with being the main point of contact for operational needs for our remote employees. You'll play a pivotal role in planning company events and supporting the Executive Team for different administrative requests. The ideal person understands an office environment is key to employee engagement and happiness and can be proactive in making our office welcoming for employees (remote employees included!) and clients alike. If this sounds like you, we are excited for you to apply & meet you! Responsibilities: • Provide front desk reception coverage including handling phone calls, emails & distributing messages, and receiving/greeting all employees and visitors in a professional and warm manner • Manage office administration budget(s) • Collect and distribute all incoming mail to appropriate person • Manage the ordering of all necessary office supplies • Assist the Executive Team in scheduling company, team, and miscellaneous meetings along with administrative tasks • Assist IT in facilitating shipping of employee equipment • Help purchase and ship employee & client gifts • Order weekly office lunches and ad hoc meals for client/employee visits • Help coordinate travel and event planning for employees visiting the office and two large company gatherings a year: along with ad hoc visits • Organizing building maintenance to keep the office clean and safe and ensure its appliances are in good working order • Reporting office progress to executive team and working with them to improve office operations and procedures Requirements: • Proven success in office administration or manager role • Superb written and verbal communication skills • Strong attention to detail • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability • Proficiency with office applications, and aptitude for learning new software and systems • Ability to maintain confidentiality of company information • Ability to establish and maintain effective working relationships with supervisors, other employees, and clients • In office 5 days a week (9-5p) Fridays we close at 3pm $28/hour + FULL BENEFITS