Job Description

Description

U.S. Silica Holdings Inc. is a global performance materials company and is a member of the Russell 2000. The company is a leading producer of commercial silica used in the oil and gas industry and in a wide range of industrial applications. Over its 123-year history, U.S. Silica has developed core competencies in mining, processing, logistics and materials science that enable it to produce and cost-effectively deliver more than 600 diversified products to customers across our end markets. U.S. Silica's wholly-owned subsidiaries include EP Minerals and SandBox Logistics™. EP Minerals is an industry leader in the production of products derived from diatomaceous earth, perlite, engineered clays and non-activated clays. SandBox Logistics™ is a state-of-the-art leader in proppant storage, handling and well-site delivery, and is dedicated to making proppant logistics cleaner, safer and more efficient. The company has 27 operating mines and processing facilities and two additional exploration stage properties across the United States and is headquartered in Katy, Texas. We are looking for an experienced candidate who can handle diverse administrative and plant support tasks independently, while meeting monthly timelines for financial reporting requirements. They should be well-organized, adaptable, and possess excellent communication skills. The ability to work under pressure while maintaining professionalism and confidentiality is essential for this role. Essential Job Functions: General Clerical Duties: • Answer phones and direct all incoming calls to the appropriate party promptly and efficiently, and take accurate messages when needed. • Pick up, open, sort, and distribute incoming mail and packages to staff. • Perform general office duties, such as ordering supplies. • Provide clerical support to the plant. • Obtain and maintain Notary designation. • Assists operations and maintenance with tracking critical data and provides reports. Office Organization: • Oversee office functions and ensure that the area operates smoothly with minimal errors or interruptions. • Office Manager- supplies, ordering, managing office services. • Manage office records according to established retention guidelines. Technical and IT Support: • Provide JDE and Ultipro support to the plant. • Complete and provide support for Concur expense reports. Community Relations and Public Relations: • Complete all check requests and payments to local organizations for contributions that are allocated. • Provide support to local community functions or outreach events. Human Resource Functions: • Perform HR duties including (but not limited to) benefits presentations, annual/new hire/changes benefits paperwork, onboarding new employees (including all new employee paperwork), termination paperwork for employees, maintaining and creating personnel files, arranging for pre-employment appointments at clinic, preparing information for submitting for background checks, submitting all proper documents to corporate HR in a timely fashion. Answer employee (and spouse) HR and Benefits questions, giving them further information and contacts when needed. • Review for accuracy the completion of Kronos time sheets by supervisors each week for payroll. • Maintain plant personnel emergency contact information. • Refer any retirement issue to related corporate responsibility. • Manage Union seniority information, coordinate union questions, and pay union dues. • Manage reimbursement programs for Union employees regarding boot and eyeglasses. Production and Operations Support: • Administrator of Plant Attendance Program; maintain documentation, track point system. • Administrator of Plant Daily Operating files. Archiving, and modifying all electronic files. • Provide support in Capital projects. Creating requisitions, tracking costs, and assisting in cost review. Accounting and Receiving Support: • Liaison between Plant Manager and Corporate Accountant • Assist the Plant Manager and Corporate accountant in preparing annual budget. • Accounts Payable; Troubleshooting any inaccuracy of invoices and responding to requests from AP team. • Receiving: Verifying accounts, taxability, ensuring proper sign-offs. • Petty Cash admin • Lead in managing Plant feed shipments invoicing- Verifying pricing, volume accuracy. Following up on resolving errors with vendors. • Perform check requests as needed. • Post Cycle count data for Operations and Warehouse. • Create and distribute summary month-end accounting files. Ensure proper sign-off and recording by established timelines. Required Education, Experience, and Skills: • High School diploma • 5 years’ experience supporting at the administrative level • Work well under high pressure with an extreme level of confidentiality • Proven ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook • Critical thinking skills to solve office problems • Excellent communication skills – both verbal and written Preferred Education, Experience, and Skills: • Accounting Experience • Associate Degree • HR Experience • Customer Service Experience