Job Description

Description

Department: College of Science Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Location: Fairfax, VA Workplace Type: On Site Required Salary: Salary commensurate with education and experience Criminal Background Check: Yes About the Department: The Atmospheric, Oceanic and Earth Sciences department offers undergraduate degrees in Atmospheric Sciences, Earth Science and Geology, MS degrees in Earth System Science and Climate Science, and a PhD in Climate Dynamics. Our faculty includes geologists, atmospheric scientists, paleontologists, and oceanographers. For more information about the department, visit us on the web at https://cos.gmu.edu/aoes/.For more information about the College of Science, go to https://science.gmu.edu. About the Position: The Department of Atmospheric, Oceanic and Earth Sciences seeks an Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, COLA Director and Faculty and serve as a backup for the Fiscal and HR Analyst. The Administrative Assistant will work 25-29 hours per week and flexible shifts will be available Responsibilities: Responsibilities • Develop and maintain effective customer service processes for front desk/reception area; • Provide support for candidate searches and staff on-boarding process; • In coordination with OIPS and COS assist in the process for J-1 visas, H1B and other immigration requirements for Department Faculty and visitors; • Enter Employee Personnel Action Forms (EPAFs) into Banner in a timely, accurate manner and track records to verify correct payment to employees; • Coordinate the hiring process for wage employees by following University guidelines; • Coordinate the administrative process for affiliates and graduate faculty; processing contracts, tracking renewals, and providing necessary on boarding information to affiliates and graduate faculty; • Tracking/collecting materials and updating a variety of databases and lists; • Maintain working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, Requesting Tracking System, e-Works, 25Live, Excel, Outlook and purchasing and accounts payable; • Work with Human Resources, OIPS and other departments as needed to complete tasks assigned; • Cross-train responsibilities to always ensure effective office continuity; and • Other administrative duties as assigned. Required Qualifications: • Knowledge of office procedures and current technology including MS Office, Outlook and web-based applications necessary to carry out the duties of this position; • Customer service, organizational and communication skills; and • Demonstrate the ability to work independently and in a team. Preferred Qualifications: • Associate degree or 1 year of experience in a similar position. Instructions to Applicants: For full consideration, applicants must apply for HR Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a resume and cover letter for review. Posting Open Date: December 18, 2024 For Full Consideration, Apply by: January 14, 2025 Open Until Filled: Yes