Job Description

Description

Title: Forensic Office Manager - Administration - Western Laboratory - CF360 State Role Title: Gen Admin Supv I Hiring Range: $42,905 - $59,500 Pay Band: 4 Agency: Department of Forensic Science Location: Western Lab Agency Website: www.dfs.virginia.gov Recruitment Type: General Public - G Job Duties The Department of Forensic Science (DFS) is seeking an Office Manager to provide administrative support to the Laboratory Director in our Western Laboratory, located in Roanoke, VA. This position will plan, coordinate and direct administrative support activities, receive and key subpoenas, and supervise clerical staff. The ideal candidate will be professional, well organized, able to set priorities, multi-task, maintain a positive attitude and have a high level of integrity. Minimum Qualifications • Considerable work experience in coordinating administrative support operations, tracking workflow and resolving issues, and providing guidance and consultation to management • Extensive working knowledge and demonstrated skill in the use of Microsoft Office 365, to include Word, Excel, PowerPoint and Outlook • Extensive working knowledge maintaining a large volume of files • Excellent customer service skills exhibited by an ability to maintain effective and congenial working relationships with variety of people • Knowledge of grammar, punctuation, and spelling; ability to proofread, type neatly and accurately; general knowledge of filing systems; good basic math skills, ability to write with clarity, excellent oral and written communication skills Additional Considerations • Demonstrated ability to supervise, review and direct the work of others • Working knowledge of state personnel practices, administration laws, rules and regulations • Work experience using Ideagen document management system • Working knowledge of State fiscal and procurement rules and regulations • Work experience providing administrative/clerical work in a Forensic Science Laboratory Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. The Department of Forensic Science is an Equal Opportunity Employer and is V3 Virginia Values Veterans certified. The Department strictly prohibits discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Veterans, AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Applications for this position must be submitted electronically, through this website, no later than the position’s closing date stated in the announcement. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. Consideration for an interview is based solely on the information within the application and/or resume and required transcripts (if applicable). Applicants needing accommodations during the application and/or interview process may contact the Human Resource office at 804-786-0150 or dfshumanresource@dfs.virginia.gov for additional information. Auxiliary Aids and Services are available upon request to individuals with disabilities. DFS does not provide sponsorship; therefore, applicants must be legally authorized to work in the United States at the time of employment. Special Requirements Background Investigation: Selected candidate(s) must successfully pass a background investigation to include a fingerprint-based criminal history check. Selected candidate(s) must provide a DNA sample via a buccal swab (saliva sample) and successfully pass a drug test. Reference checks will be conducted to include contact with current and previous supervisors. Employment Eligibility Verification: DFS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization. Economic Interest Statement: The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. Additionally, the statement is to be filed annually by February 1. The selected candidate is required to complete the Statement of Economic Interest training within 60 days of employment and every two years thereafter. Contact Information Name: Amanda Collum Phone: 804-588-4010 Email: amanda.collum@dfs.virginia.gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.