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Executive Assistant

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BAE Systems

Falls Church, VA, US

16 days ago
full-time
degree mentioned

Job highlights

Qualification

Required Education, Experience, & Skills High School diploma or equivalent. 7 years of related experience. Bachelor's degree may replace the experience requirement. Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook. General knowledge of computer hardware and office equipment. Certified professional secretary or certified administrative professional. Formal training in Microsoft Office Suite to include Outlook. 10 plus years of related experience

Responsibility

The EA will be responsible for the day-to-day coordination of the VP and other delegated staff’s schedules. This position will act as the administrative focal point and will be responsible for providing analytical and specialized administrative support for complex and advanced administrative duties. Additional responsibilities and opportunities exist to lead and support critical projects within the department. Support the HR VP, Chief Information & Security Officer and VP of Information Technology as the administrative focal point. Maintain calendars, arrange meetings and appointments. Maintain and track meeting action items through completion. Manage communications with senior level internal and external customers. Coordinate, facilitate, and provide support for various conferences, small and large scale meetings and events with a high degree of tact and diplomacy. Manage Telecon and Webex connections and coordinate Telepresence meetings. Handle the catering and overall event planning for meetings, workshops and other events. Coordinate highly visible meetings and support International guests during these meetings. Maintain office supplies that are essential for successful operation for the department. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry. Lead and assist with creating PowerPoint presentations, Excel files and other common technology tools for business meetings and others documents as required. Support metrics analysis and Sharepoint coordination. Coordinate extensive international and domestic travel for the VP and designated staff through the travel coordinator. Manage travel arrangements, expense reporting, and procurement card reconciliation. Other duties as requested

Benefits

  • Full-Time Salary Range: $69520 - $111210
  • Please note: This range is based on our market pay structures
  • Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being
  • Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance
  • We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance
  • Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave
  • Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards
  • Other incentives may be available based on position level and/or job specifics
  • Paid Time Off
  • Health Insurance
  • Dental Coverage
  • Retirement Savings

Job Description

Description

Job Description The highly experienced Executive Assistant (EA) will support multiple Enterprise Shared Services Vice Presidents (VP). The EA will be responsible for the day-to-day coordination of the VP and other delegated staff’s schedules. This position will act as the administrative focal point and will be responsible for providing analytical and specialized administrative support for complex and advanced administrative duties. The EA must be professional, innovative, proactive, self-motivated and able to meet deadlines and juggle multiple tasks in this fast-paced environment. The position will require the ability to use a high degree of tact and diplomacy in handling matters of that are critical or confidential in nature. Additional responsibilities and opportunities exist to lead and support critical projects within the department. Primary Duties and Responsibilities: 1. Support the HR VP, Chief Information & Security Officer and VP of Information Technology as the administrative focal point. 2. Maintain calendars, arrange meetings and appointments. Maintain and track meeting action items through completion. 3. Manage communications with senior level internal and external customers. 4. Coordinate, facilitate, and provide support for various conferences, small and large scale meetings and events with a high degree of tact and diplomacy. Manage Telecon and Webex connections and coordinate Telepresence meetings. Handle the catering and overall event planning for meetings, workshops and other events. Coordinate highly visible meetings and support International guests during these meetings. 5. Maintain office supplies that are essential for successful operation for the department. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry. 6. Lead and assist with creating PowerPoint presentations, Excel files and other common technology tools for business meetings and others documents as required. Support metrics analysis and Sharepoint coordination. 7. Coordinate extensive international and domestic travel for the VP and designated staff through the travel coordinator. Manage travel arrangements, expense reporting, and procurement card reconciliation. 8. Other duties as requested. Required Education, Experience, & Skills High School diploma or equivalent 7 years of related experience. Bachelor's degree may replace the experience requirement. Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook. General knowledge of computer hardware and office equipment. Preferred Education, Experience, & Skills Preferred Education: Administrative/business school or Associates degree. Certified professional secretary or certified administrative professional. Formal training in Microsoft Office Suite to include Outlook. 10 plus years of related experience. Pay Information Full-Time Salary Range: $69520 - $111210 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. About BAE Systems, Inc.BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Our Commitment to Diversity, Equity, and Inclusion: At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.