Job Description

Description

Job Summary The Executive Assistant will provide a wide range of administrative support for an Executive level position (Deans and Executive 1 or 2 level positions or higher). You will maximize the effectiveness of interdepartmental operational processes and communications. You will serve as a liaison with various executive offices and other external stakeholders, and advise the Executive on policy, procedural and operational issues of the unit. The Executive Assistant will facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. You will manage special projects involving independent research and collaborate with all levels of internal management and staff, and engage in budgeting and controlling costs in partnership with Directors of Financial Affairs. About Us: The College of Science is Purdue's second largest unit by enrollment, number of faculty, and research expenditures. The College has been expanding across all its seven academic departments and its 30 majors. Science is also central to most of the signature strategic focus areas of campus leadership, and is expanding its operational footprint to the Indianapolis location. There is a lot going on. We are looking for creative and energetic staff members to join our senior administrative team to help us press toward our goals of reputational growth and operational efficiency. Come dream big and run fast with us. When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation. What We're Looking For: Education and Experience Needed: • Requires a Bachelor's degree in Communications, Business Administration, Management, or a related field • Minimum of Two (2) to Three (3) years of experience in a high-level administrative support role or equivalent • An equivalent combination of education and experience may also be considered Skills Needed: • Skilled in: • using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes • interpreting policies and procedures to proactively resolve issues • identifying problems, generating ideas for improvement, and recommending or implementing solutions • using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others • collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs • Strong organizational and time management skills and attention to detail • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc. • Excellent written, verbal and interpersonal communication skills • Ability to: • make decisions quickly and adjust as needs arise in a high-pressure environment • handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality Additional Information: • Purdue University will not sponsor employment authorization for this position • A background check will be required for employment in this position • FLSA: Exempt (Not Eligible for Overtime) • Retirement Eligibility: Defined Contribution Waiting Period • Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. EOE / AA Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply. Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.