Job Description

Description

Job Overview We are seeking a highly organized and detail-oriented individual to fill the role of Executive Assistant (EA) and Admin Systems Professional at Onda (www.ondaworks.com). This part-time position (15-20 hours per week) involves providing comprehensive support to our leadership and managing various administrative systems. You must be located in the St Louis area and be able to work in-office 1-2 days per week. About The Company Onda is a full stack D2C ecommerce growth agency that seeks to be a premier talent solutions partner to brand founders. We are the “non-agency” agency; the agency that actually makes talent accessible and affordable for our clients. Onda hires experts in paid digital marketing, email automation, design, web management and virtually any marketing execution needed. Onda utilizes those experts to fulfill execution needs for exciting brands that are looking for explosive growth. Responsibilities • Efficiently manage email and Slack communications for leadership, including responding to emails, prioritizing messages for executive attention, and categorizing client communications. • Review and respond to emails without requiring executive input. • Label and manage sales pitches via email, implementing the "Potential Referral Partner" strategy when appropriate. • Provide a daily summary of important emails for executive review. Facilitate Onda Client Meetings by responding affirmatively and coordinating logistics. • Manage Monday.com Leads Board, facilitating communication between potential clients and our team. • Implement follow-up processes and ensure leads are effectively tracked. • Administer talent onboarding and offboarding processes, including adding/removing users from Google, Slack, Zoom, and Monday. • Organize and maintain Google Groups, ensuring data security and efficient collaboration. • Manage Zoom user administration, including licensing and scheduling settings. • Oversee user admin for Monday.com, ensuring accurate tracking and follow-up. Skills • Exceptional Organizational Skills: The candidate should excel in managing complex schedules, handling email communications, and overseeing various administrative processes. • Effective Communication: Strong written and verbal communication skills are crucial for interacting with team members, clients, and external partners. • Tech-Savviness: Proficiency in using various tools and platforms such as Google Workspace, Slack, Zoom, and Monday.com is essential for seamless execution of administrative tasks. • Detail-Oriented: The role involves handling diverse responsibilities, and attention to detail is critical to ensure accuracy and efficiency in all tasks. • Adaptability: The ability to thrive in a dynamic and fast-paced environment, especially in a remote work setting, requires adaptability and a proactive approach. • Problem-Solving Skills: The candidate should be adept at identifying challenges and proposing effective solutions to streamline administrative processes. • Independence: The role requires self-motivation and the ability to work autonomously, making decisions and managing tasks independently. • Time Management: Efficiently juggling multiple responsibilities and priorities is essential to meet deadlines and support the team effectively. • Learning Agility: The candidate should be open to learning new tools and systems as the organization evolves and adopts new technologies. • Collaborative Mindset: Working closely with team members and clients necessitates a collaborative approach and the ability to foster positive working relationships. Qualifications • 3-5 years of experience as an Executive Assistant in a remote work environment. • Familiarity with email and scheduling tools. • Strong organizational skills and attention to detail. • Experience with administrative systems, including Google, Slack, Zoom, and Monday.com. • Ability to work independently and manage multiple priorities simultaneously. • Excellent communication skills, both written and verbal. • Tech-savvy with a willingness to learn new tools and systems. • Extremely trustworthy; willing to undergo a background check and able to provide references • Must be located in the St Louis area and be able to work in-office 1-2 days per week. Additional Information • Hourly / Contract / Remote • This is a 1099 independent contractor position • 15-20 hours a week, Flexible within normal US working hours • Hybrid remote position • $20-30/hour; DOE • Work with a great team - we promise we’re cool! • Potential for team meetups in various locations