Executive Administrative Assistant
Johnson & Johnson
Raritan, NJ, US
Job highlights
Responsibility
The Executive Assistant performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive. Key focus areas include managing complex and ever-changing calendars; scheduling global meetings, events and activities; developing business reports and managing global travel and expenses. Also includes partnering with all assistants across Global Medical Affairs and the Global Commercial Strategy organization to share best practices and ensure a smooth running and efficient organization. Process all communications, including phone calls, email, correspondence, memos, meeting minutes, and mail. Prepares agendas and materials for executive meetings. Establishes and maintains support systems for structuring priorities necessary to the Executive. Assist in managing the executives schedule to include scheduling meetings and appointments. Coordinates and assists in developing associated business reports and prepares presentations. Organizes files, performs data entry and analyses data, and maintains accurate records. Handles confidential matters requiring discretion and judgment. Acts as liaison with other departments and outside agencies, including senior level management. Administrative and project-based support. Pro-actively managing calendars, travel/logistics and email inboxes. Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc. Updating contact and stakeholder databases. Responding to external and internal enquiries. Co-ordinating Team Projects as and when required. Expense and budget management. Support & collaborate with GMAF Communication Lead
Job Description
Description
Janssen Global Services, part of the Janssen Pharmaceutical Companies of Johnson & Johnson is recruiting for an Executive Administrative Assistant located in Raritan, NJ. This position may require up to 10% travel. At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it. The Executive Assistant supports the Chief Global Medical Affairs Officer, as well as the Global Programs Lead Sr Director when required, in numerous diversified areas and activities. The Executive Assistant performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive. Key focus areas include managing complex and ever-changing calendars; scheduling global meetings, events and activities; developing business reports and managing global travel and expenses. Also includes partnering with all assistants across Global Medical Affairs and the Global Commercial Strategy organization to share best practices and ensure a smooth running and efficient organization. Principal Duties and Responsibilities · Process all communications, including phone calls, email, correspondence, memos, meeting minutes, and mail. · Prepares agendas and materials for executive meetings. · Establishes and maintains support systems for structuring priorities necessary to the Executive. · Assist in managing the executives schedule to include scheduling meetings and appointments. · Coordinates and assists in developing associated business reports and prepares presentations. · Organizes files, performs data entry and analyses data, and maintains accurate records. · Handles confidential matters requiring discretion and judgment. · Acts as liaison with other departments and outside agencies, including senior level management. · Administrative and project-based support · Pro-actively managing calendars, travel/logistics and email inboxes · Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc. · Updating contact and stakeholder databases · Responding to external and internal enquiries · Co-ordinating Team Projects as and when required · Expense and budget management · Support & collaborate with GMAF Communication Lead · Support & collaborate with GMAF HR Lead