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Executive Administrative Assistant - Evernorth Health Services

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The Cigna Group

Bloomington, MN, US

9 days ago
full-time
degree mentioned

Job highlights

Qualification

The ability to work with staff (at all levels) in a fast- paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert written and verbal communication skills, strong decision making ability and attention to detail are equally important. Advanced level proficiency of Microsoft Office, including Word, Excel, PowerPoint, Outlook and Visio. Knowledge of SAP Concur and WebEx. Represent department using excellent verbal and written communication skills with the ability to maintain confidential information as needed. Self-starter who is comfortable with both working independently and within a team and possess a strong sense of urgency in a very high-paced environment. Excellent organizational skills and able to remain focused and execute work with minimal supervision, able to multi-task effectively. Ability to remain composed and focused in stressful situations utilizing customer centricity skills. If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload

Responsibility

The Executive Administrative Assistant (Administration Assistant Senior Representative) provides diversified and confidential administrative support to the Managing Director, Voice, Video, Contact Center and Collaboration Engineering. Responsibilities include calendar management, planning and executing internal and external meetings, expense report processing, making travel arrangements, and other special project tasks as assigned. Heavy calendar management coordination and meeting scheduling (look for opportunities to enhance efficiencies). Make last minute calendar decisions based on priority and business needs using sound judgment. General office management duties including catering needs, facility needs, ordering of office supplies, scheduling conference rooms, etc. Draft agendas, prepare presentations, capture meeting minutes, manage invitations for guest attendees, etc. Must be comfortable with using WebEx and running meetings. Maintain and coordinate department distribution lists. Responsible for travel and expense entry by using Concur. Assist with organizing department events such as offsite meetings, quarterly department meetings, etc. Partner with peer administrative and executive assistant in a team environment to provide additional support or back up (assist with town hall meetings, updating department organization charts, employee onboarding, etc.)

Job Description

Description

Help us support our future. Get ready for a job that encourages you to think strategically yet stay connected with your teams. Do you have organization or calendar management experience? If so, prepare to innovate, create, and inspire. The Executive Administrative Assistant (Administration Assistant Senior Representative) provides diversified and confidential administrative support to the Managing Director, Voice, Video, Contact Center and Collaboration Engineering. The ideal candidate will be able to work independently with little to no supervision, is exceedingly well organized, flexible and enjoys the administrative challenges of supporting a department of diverse people and programs. Responsibilities include calendar management, planning and executing internal and external meetings, expense report processing, making travel arrangements, and other special project tasks as assigned. The ability to work with staff (at all levels) in a fast- paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert written and verbal communication skills, strong decision making ability and attention to detail are equally important. Responsibilities: • Heavy calendar management coordination and meeting scheduling (look for opportunities to enhance efficiencies). Make last minute calendar decisions based on priority and business needs using sound judgment. • General office management duties including catering needs, facility needs, ordering of office supplies, scheduling conference rooms, etc. • Meeting planning Support (internal and external). Draft agendas, prepare presentations, capture meeting minutes, manage invitations for guest attendees, etc. Must be comfortable with using WebEx and running meetings. • Maintain and coordinate department distribution lists. • Responsible for travel and expense entry by using Concur. • Assist with organizing department events such as offsite meetings, quarterly department meetings, etc. • Partner with peer administrative and executive assistant in a team environment to provide additional support or back up (assist with town hall meetings, updating department organization charts, employee onboarding, etc.). Qualifications: • High School diploma; Bachelor’s degree preferred. • Candidate should have a minimum of 5+ years of experience directly supporting and working with senior leaders preferred. • Advanced level proficiency of Microsoft Office, including Word, Excel, PowerPoint, Outlook and Visio. • Knowledge of SAP Concur and WebEx. • Effective calendar management experience is critical-Outlook preferred. • Represent department using excellent verbal and written communication skills with the ability to maintain confidential information as needed. • Self-starter who is comfortable with both working independently and within a team and possess a strong sense of urgency in a very high-paced environment. • Excellent organizational skills and able to remain focused and execute work with minimal supervision, able to multi-task effectively. • Ability to remain composed and focused in stressful situations utilizing customer centricity skills. If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload. About Cigna Healthcare Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives. Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws. If you require reasonable accommodation in completing the online application process, please email: SeeYourself@cigna.com for support. Do not email SeeYourself@cigna.com for an update on your application or to provide your resume as you will not receive a response. The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.