Job Description

Description

Position: Executive Administrative - Commercial Admin Location: Danbury, CT Job Id: 10171 # of Openings: 1 At MannKind our employees are our number one asset, and we continue to be a tight-knit community where each of us has a critical role in our success. Committed to diversity, at MannKind we depend on a rich blend of ideas, backgrounds, and working styles in our quest to change the world for the better. Position Summary: The Executive Assistant provides our executive team the highest level of professional support, including calendar management, travel coordination, email management, handling of phone calls and expenses, and inter-company coordination between departments and key external partnerships. In this role, reliability and attention to detail are paramount, along with a mindset that no task is insignificant. An ability to thrive in an early-stage company with ambiguity and autonomy will be critical. You will excel in this position if you are goal-driven and can triage and execute time-sensitive requests within a startup environment with minimal oversight. This position is based in Danbury, CT. Responsibilities: • Coordinate the day-to-day activities and operations of the Commercial Leadership team: including the Executive Vice President Commercial, VP Sales and VP Marketing. • Manage complex and dynamic calendars. • Manage all aspects of travel arrangements, such as booking, preparing travel itineraries, making changes as needed, and submitting expense reports. • Prepare and process orders, invoices, and PO's. • Coordinate meetings to include participant's travel, lodging, dining arrangements, and meeting space as needed. • Screen incoming executive communication: phone calls, emails, mail, and visitors; route and resolve information requests. • Attend meetings, transcribe meeting notes, update databases and records as needed. • Provide administrative support for company-wide applications including but not limited to Zoom, Microsoft Office (Word, Powerpoint, Excel, Teams, Outlook), Concur (Accounting/ Expense reporting system), etc. • Draft complex and/or confidential correspondence, handling confidential company materials with sensitivity and discretion. • Edit documents and presentations as needed. • Maintain and organize files, including duties relating to contracts management and ensuring organizational adherence to established workflow. • Work in tandem with peer Executive Assistants to plan and execute company-wide activities and events. Sales Support and Coordination: • Maintain accurate and up-to-date employee field force rosters and distribution lists. • Assist VP of Sales with monthly national sales calls (planning, coordination, and execution). • Manage and organize sales-related files, documents and records, sales bulletins, and general communications. • Act as a primary point of contact for the sales team, providing timely responses and resolutions to inquiries and issues. • Support the sales team with travel arrangements, including booking accommodations and transportation. • Schedule and coordinate meetings, conferences, and sales events. • Organize and maintain sales documentation, contracts, and agreements. • Assist in the preparation of sales presentations and proposals. Communication and Collaboration: • Facilitate communication between the sales team and internal stakeholders, ensuring the smooth flow of information including cross-functional teams, such as marketing, market access, hub services, and supply chain, to ensure seamless execution of sales initiatives. • Assist in the coordination of sales training programs and workshops. • Participate in sales team meetings and provide administrative support during meetings. Skills: • A sense of humor. • 6 years of Executive Assistant experience required (real, recent, and meaningful) in a fast-paced environment. • High School Degree/ Diploma Required, Bachelor's degree from an accredited university preferred. • You enjoy collaborating with others and can resolve conflict with tact and professionalism. • Fluency with Microsoft Office 365 and Google Workspace. • Ability to find answers and information without oversight. • General tech-savvy ability to leverage modern technology. • Strong editorial skills to be utilized in reviewing sensitive and confidential information. • The ability to interact with everyone within the organization, regardless of position. • Superior time management and organizational skills - we will look to you to maintain our document repositories containing contracting documents. • Ability to anticipate the needs of busy executives. • The ability to condense complex information into easily untestable snippets. • Capability to work independently at times without much supervision. • An intrinsic motivation to continually improve and optimize processes. Highly desired: • Experience within life sciences, pharmaceuticals, or biotech industries. • Project management certification. • Experience with project management software such as Microsoft Project/Planner. • Be kind to all you work with. Schedule and Location: • Full-time, Monday to Friday 8-5pm • Danbury, CT 06810 • Reliably commute or plan #LI-ONSITE Pay Range: $64,000 - $96,000 per year Apply for this Position Mannkind Corporation is proud to be an Equal Employment Opportunity employer. We provide equal employment opportunity (EEO) to all persons regardless of race, creed, color, religion, national origin, ancestry, gender (including pregnancy, breastfeeding or medical condition related to pregnancy or breastfeeding), age, physical or intellectual disability, sexual orientation, gender identity, gender expression, gender stereotyping, marital status, military or veteran status, citizenship, genetic characteristic or information, or any other characteristic protected by applicable federal, state, or local law.