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Contract Administrator II

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BAE Systems

York, PA, US

1 month ago
full-time
degree mentioned

Job highlights

Qualification

BS with 2+ years of relevant experience. Exercise discretion and independent judgment in the performance of duties. Communicate effectively both orally and in writing. Exhibits sound interpersonal skills involving interfacing, coordinating and communicating with company personnel. Utilize computer skills to prepare appropriate reports and documents. Make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations

Responsibility

Perform the coordination and management of moderately complex proposals, contracts and purchase orders involving limited financial considerations or technical significance under the supervision of a higher level Contract Administrator or Manager. The individual is expected to continue to build the basic knowledge, skills and experience required for effective contract management to include negotiations and regular communication with customers and management. Develop and maintain professional and dependable relationships with both internal and external customers. Develop a working understanding of the US Government Acquisition and Procurement process, the BAE Systems Contracts function and relevant Company policies and procedures, FAR/DFAR, commercial contracting methods and other government regulations. Support assigned proposal activities including, but not limited to, analyzing solicitations and preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort; participating in all proposal team meetings; preparing terms, conditions and assumptions for the proposal; reviewing technical and pricing proposals for accuracy and consistency; and preparing proposal documents for internal bid approval review and submittal to the Customer. Research contract language and seek guidance on complex terms and conditions from higher level Contract Administrators or Contracts Manager. Review cost and price proposals as assigned to ensure they are prepared and submitted in strict accordance with applicable laws, regulations, contractual provisions and Company policy. Coordinate with other Company functions as required ensuring that (1) appropriate reviews are scheduled and conducted, and (2) required review and approval signatures are obtained before submittal of proposals or execution of contractual documents. Assist upper level Contract Administrators in negotiations and other activities such as fact finding and audits, required to obtain contracts or orders, and auxiliary agreements (e.g. Proprietary Information Agreements and Teaming Agreements). Negotiate routine contracts and changes commensurate with experience and demonstrated competence under the specific guidance of the higher level Contract Administrator or Contracts Manager. Act as the primary point of contact between the Company and the Customer for all contractual matters on assigned contracts. Draft, prepare, and execute certain internal and external correspondence on contractual/program matters, under review by upper level Contract Administrators or Contract Managers, commensurate with experience and demonstrated competence. Administer all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments. Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts. Participate in final stages of assigned contract by (1) verifying completion of all commitments, and (2) performing assigned activities associated with Contract Closeout. Performs other duties as required. No Supervisory Responsibilities. Assignments are clearly defined. Receives supervision and guidance as required. Is aligned directly with a more senior ` Contracts professional for workload assignments and tasking. Results are reviewed in process and upon completion. Works with Program personnel and other Company functions as required. Outside contact with Customers. This is a hybrid position where you will be expected to be in the office 3 times a week

Benefits

  • Full-Time Salary Range: $58300 - $99100
  • Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being
  • Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance
  • We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance
  • Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave
  • Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards
  • Retirement Savings
  • Health Insurance
  • Paid Time Off
  • Dental Coverage

Job Description

Description

Job Description BAE Systems is seeking a Contracts Admin II in York, PA, or Sterling Heights, or Phoenix, AZ, or Minneapolis, MN. As a Contracts Administrator II you will; • Perform the coordination and management of moderately complex proposals, contracts and purchase orders involving limited financial considerations or technical significance under the supervision of a higher level Contract Administrator or Manager. • The individual is expected to continue to build the basic knowledge, skills and experience required for effective contract management to include negotiations and regular communication with customers and management. Develop and maintain professional and dependable relationships with both internal and external customers. • Develop a working understanding of the US Government Acquisition and Procurement process, the BAE Systems Contracts function and relevant Company policies and procedures, FAR/DFAR, commercial contracting methods and other government regulations. • Support assigned proposal activities including, but not limited to, analyzing solicitations and preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort; participating in all proposal team meetings; preparing terms, conditions and assumptions for the proposal; reviewing technical and pricing proposals for accuracy and consistency; and preparing proposal documents for internal bid approval review and submittal to the Customer. • Research contract language and seek guidance on complex terms and conditions from higher level Contract Administrators or Contracts Manager. • Review cost and price proposals as assigned to ensure they are prepared and submitted in strict accordance with applicable laws, regulations, contractual provisions and Company policy. • Coordinate with other Company functions as required ensuring that (1) appropriate reviews are scheduled and conducted, and (2) required review and approval signatures are obtained before submittal of proposals or execution of contractual documents. • Assist upper level Contract Administrators in negotiations and other activities such as fact finding and audits, required to obtain contracts or orders, and auxiliary agreements (e.g. Proprietary Information Agreements and Teaming Agreements). Negotiate routine contracts and changes commensurate with experience and demonstrated competence under the specific guidance of the higher level Contract Administrator or Contracts Manager. • Act as the primary point of contact between the Company and the Customer for all contractual matters on assigned contracts. Draft, prepare, and execute certain internal and external correspondence on contractual/program matters, under review by upper level Contract Administrators or Contract Managers, commensurate with experience and demonstrated competence. • Administer all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments. • Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts. • Participate in final stages of assigned contract by (1) verifying completion of all commitments, and (2) performing assigned activities associated with Contract Closeout. • Performs other duties as required. SUPERVISION A. Responsibilities for Work of Others • No Supervisory Responsibilities. B. Supervision Received • Assignments are clearly defined. Receives supervision and guidance as required. Is aligned directly with a more senior ` Contracts professional for workload assignments and tasking. Results are reviewed in process and upon completion. • Works with Program personnel and other Company functions as required. Develop and maintain professional and dependable relationships with internal customers. • Outside contact with Customers. Develop and maintain professional and dependable relationships with external customers. • This is a hybrid position where you will be expected to be in the office 3 times a week. Required Education, Experience, & Skills • BS with 2+ years of relevant experience • Exercise discretion and independent judgment in the performance of duties. • Communicate effectively both orally and in writing. • Exhibits sound interpersonal skills involving interfacing, coordinating and communicating with company personnel. • Utilize computer skills to prepare appropriate reports and documents. • Make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations. Preferred Education, Experience, & Skills • BS degree • Strong attention to detail • Proactive and self-motivated • Results oriented • ​​​​​​​Highly Organized • ​​​​​​​Experience in Oracle • ​​​​​​​Experience with FAR/DFAR Pay Information Full-Time Salary Range: $58300 - $99100 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too. Our Commitment to Diversity, Equity, and Inclusion: At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.