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Construction Project Administrator

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Arcadis

Middletown, CT, US

15 days ago
full-time
degree mentioned

Job highlights

Qualification

Experience working in a construction project and deadline driven environment within the public or private sector. Knowledge of the construction project process with strong administrative skills related to the organization, administration and maintenance of related documents like plans, contracts, technical specifications, drawings, change orders, invoices, etc. Ability to interpret and understand construction contracts and documentation like drawings, plans, technical specifications, etc. Strong people skills with the ability to work with a range of personalities ranging from the final client as well as internal and outside professional teams. Knowledge and understanding of construction projects, schedules, project budgets, materials, etc. Experience sourcing and working with tender/bid procurement processes. Excellent communication skills - verbal and written. Deep technical skills related project management software. 3 plus years of Construction Project Management assistance with a focus on capital projects within the public and private sector. Strong organization skills related to the administration and utilization of project administration files, drawings, contracts, schedules, etc. Bachelor’s Degree or relevant equivalent experience in Construction, Engineering, Project Management or similar discipline. Strong software skills related to project management including but not limited to PM Web, P6, MS Projects, MS Office, etc. Ability to work with and manage client/stakeholder relationships. Experience working with internal and external teams

Responsibility

As a Project Administrator you will focus on delivering outstanding client service helping them program, plan, and deliver their capital projects. The position will deal with facility Infrastructure and Capital Improvements, Expansion and Renovations, and other high value facility maintenance and repair projects. Provide support to Project Managers and Project Control on multiple projects during all phases of construction. Coordinate the scheduling of meetings as needed, including setting up and breaking down of conference rooms. Monitor, review, download from Project Website and file RFI’s, field orders, logs and submittal process on projects. Assist and support financial data entry: processing NOCs, PCOs, and COs and contracts. Developing spreadsheets for internal and external review. Preparing written materials including correspondence, reports, procedural guides, and instructions. Track critical information and assist with project administration deliverables (i.e., meeting minutes, pursue schedule updates, closeout, etc.) and follow up on action items. Assist PMs with the bid packages and advertising on the different sites as well as assist the Project Managers in the preparation and administration of Bid, Contract and Construction documents. Facilitate of uploading of record documents related to finance and project management (e.g., invoices, drawings, schedule, etc.). Manage project related paperwork by ensuring all necessary materials are current and properly filed and stored. This will include invoices, contracts, work orders, drawings, other financial files, and other important documents. Develop, manage, and circulate bid calendar. Manage relationships and interface on a daily basis with vendors, designers, general contractors, architects and client staff on a variety of construction project related tasks. Assist in monitoring the general contractor’s schedule. Coordinate, as needed, change order process. Assist in administering punch list and project close-out activities, including acceptance and completion of project. Help with the collection of closeouts for all the projects. This will include helping both the PM’s and the Senior Controller with the preparation, collection, and review of final waivers, As-Builts, Warranties, closeout letters to financially close, etc. Assist Project Managers in the preparation of weekly and monthly progress reports for management

Benefits

  • These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement
  • We offer nine paid holidays and 15 days PTO that accrue per year
  • The salary range for this position is $76,000 - $114,000
  • Paid Time Off
  • Health Insurance
  • Retirement Savings
  • Dental Coverage

Job Description

Description

Arcadis is seeking a Project Administrator to join our team in New Haven, CT. Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: As a Project Administrator you will focus on delivering outstanding client service helping them program, plan, and deliver their capital projects. The position will deal with facility Infrastructure and Capital Improvements, Expansion and Renovations, and other high value facility maintenance and repair projects. We seek candidates that want to change the industry through determination, education, and leadership. Role accountabilities: • Provide support to Project Managers and Project Control on multiple projects during all phases of construction • Coordinate the scheduling of meetings as needed, including setting up and breaking down of conference rooms • Monitor, review, download from Project Website and file RFI’s, field orders, logs and submittal process on projects • Assist and support financial data entry: processing NOCs, PCOs, and COs and contracts. Developing spreadsheets for internal and external review. • Preparing written materials including correspondence, reports, procedural guides, and instructions. • Track critical information and assist with project administration deliverables (i.e., meeting minutes, pursue schedule updates, closeout, etc.) and follow up on action items • Assist PMs with the bid packages and advertising on the different sites as well as assist the Project Managers in the preparation and administration of Bid, Contract and Construction documents • Facilitate of uploading of record documents related to finance and project management (e.g., invoices, drawings, schedule, etc.). Manage project related paperwork by ensuring all necessary materials are current and properly filed and stored. This will include invoices, contracts, work orders, drawings, other financial files, and other important documents. • Develop, manage, and circulate bid calendar. • Manage relationships and interface on a daily basis with vendors, designers, general contractors, architects and client staff on a variety of construction project related tasks • Assist in monitoring the general contractor’s schedule • Coordinate, as needed, change order process. Assist in administering punch list and project close-out activities, including acceptance and completion of project. • Help with the collection of closeouts for all the projects. This will include helping both the PM’s and the Senior Controller with the preparation, collection, and review of final waivers, As-Builts, Warranties, closeout letters to financially close, etc. • Assist Project Managers in the preparation of weekly and monthly progress reports for management. Key attributes: • Experience working in a construction project and deadline driven environment within the public or private sector • Knowledge of the construction project process with strong administrative skills related to the organization, administration and maintenance of related documents like plans, contracts, technical specifications, drawings, change orders, invoices, etc. • Ability to interpret and understand construction contracts and documentation like drawings, plans, technical specifications, etc. • Strong people skills with the ability to work with a range of personalities ranging from the final client as well as internal and outside professional teams • Knowledge and understanding of construction projects, schedules, project budgets, materials, etc. • Experience sourcing and working with tender/bid procurement processes • Excellent communication skills - verbal and written • Deep technical skills related project management software Qualifications & Experience: Required Qualifications: • 3 plus years of Construction Project Management assistance with a focus on capital projects within the public and private sector • Strong organization skills related to the administration and utilization of project administration files, drawings, contracts, schedules, etc. • Bachelor’s Degree or relevant equivalent experience in Construction, Engineering, Project Management or similar discipline • Strong software skills related to project management including but not limited to PM Web, P6, MS Projects, MS Office, etc. • Ability to work with and manage client/stakeholder relationships • Experience working with internal and external teams Preferred Qualifications: • Experience working alongside project construction project teams • Strong health and safety knowledge • Software skills related to project management Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $76,000 - $114,000.