Job Description

Description

Company Description Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences every day. And, our amazing Team Members are at the heart of it all! Our energetic sales team is expanding and looking to hire a professional who loves hospitality, to have fun, work hard & get results. A Catering & Conference Services Executive Assistant at Hilton Naplesis a key member of the team and responsible for keeping the sales team on track to winning business & earning repeat clients. You value communication & problem solving. Challenge yourself to keep organized & adaptable in a dynamic environment. Share your talent by being the liaison between departments and providing top notch service for our valued guests. Role Description This is a full-time on-site role for a Catering & Conference Services Executive Assistant at Hilton Naples in Naples, FL. We are seeking a professional with a exceptional organizational skills and attention to detail, The Catering & Conference Services Executive Assistant is responsible for providing administrative support to the hotel General Manager and Director of Sales in addition to Catering/Sales/Banquets personnel. Daily responsibilities include • Billing, Reconciling and Invoicing catering & banquet activities • Creates, prints and distributes Banquet Event Orders, new files for contracts received, including pop-ups and revisions • Processing checks received, accounting postings/activity • Distributing incoming mail, processing outgoing mail, checking emails, reviewing and executing inbox contents • Run daily/weekly/monthly reports as assigned • Distributing function schedules • Distributing meeting agendas • Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner Qualifications The most qualified candidate will possess excellent written and verbal communication skills, must be organized, proficient in Microsoft Word, Excel, and must be able to manage multiple projects and responsibilities. • 7+ years of being part of hotel administration. • Being well organized, punctual, and detail oriented in a fast-paced environment • Experience working as a Guest Service Agent, Banquets, Catering or Sales Department of a Hotel • Experience using Delphi and Hilton OnQ/PEP a big plus! • Experience with Microsoft Office, including Word and Excel • Daily reconciliation of billing entries, banquet checks postings; Provide Account Summary reports and resolves any discrepancies. • Positive, can-do personality • Experience answering the phone and greeting clients • Prepare BEOs for corporate and social clients • Organize and update all event folders • Keep back office in an organized manner. • Being a highly resourceful team player • Ability to show discretion, enthusiasm, & initiative • Must be dependable & arrive to work on time per schedule In addition, we look for the demonstration of the following key attributes: • Committed to Quality • Productivity • Dependability • Customer Focus • Adaptability Job Type: Full-time Pay: From $40,000.00 per year Benefits: • 401(k) • Employee discount • Health insurance • Health savings account • Life insurance • Paid time off • Retirement plan • Vision insurance Schedule: • 8 hour shift Experience: • Hotel: 4 years (Required) Work Location: In person