Job Description

Description

Title: Business Coordinator State Role Title: Gen Admin Supv I/Coord I Hiring Range: $56,474 to $91,711 Pay Band: 4 Agency: VA Dept of Transportation Location: Suffolk Office Agency Website: jobs.virginia.gov Recruitment Type: General Public - G Job Duties Virginia Department of Transportation (VDOT) Hampton Roads District has an exciting opportunity for a Business Coordinator. As a Business Coordinator you will coordinate a variety of business functions for assigned program area. Provide guidance to administrative or business staff. Ensure activities are prioritized based on organizational need. Tracks projects and develops reports for program area. Core Responsibilities: • Organize and maintain records for assigned program area per established retention schedules and policies. • Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations. • Provide administrative support services to assigned program area. • Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. • Serve as first point of contact with vendors to resolve routine contract administration problems. • Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports. • Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow. • Assume responsibility for special projects and assignments. • Research and compile data and prepare reports or presentations for a variety of programs or projects. • Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. • Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements. This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public. We have Shared Values and a Code of Ethics. Your success in our organization depends upon modeling these values, therefore please review them and, if in agreement, we welcome you to apply. In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Minimum Qualifications • Experience with Word, Excel, Access • Knowledge of GAAP, accounting policies, practices, procedures. • Experience using financial management and budgeting computer programs. • Knowledge of budget development and monitoring. Additional Considerations • Experience using Cardinal system. • Experience with state budgeting practices and procedures. • Equivalent experience or training may substitute for education. • Equivalent Business or accounting experience or training may substitute for degree. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid Drivers License Required. Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. Travel may be required. DHRM has also published a companion guidance document for the Alternative Hiring Process for persons with disabilities. VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Multiple positions may be filled from this recruitment. The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered. We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. Contact Information Name: David Keesee Phone: 757-956-3291 Email: David.Keesee@vdot.virginia.gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.