Job Description

Description

Title: Business Assistant State Role Title: Admin and Office Spec III Hiring Range: $18.86/hr-$30.65/hr Pay Band: 3 Agency: VA Dept of Transportation Location: Dept of Transportation Agency Website: https://www.virginiadot.org/jobs Recruitment Type: General Public - G Job Duties The Virginia Department of Transportation’s (VDOT) is excited to offer and announce a competitive opportunity to serve as a part-time Administrative Assistant in our Central Office Traffic Operations Program Management Office. The selected candidate will provide administrative and technical support to the manager, work group, section and facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures and practices. with a strong knowledge of Microsoft Office 365. The successful candidate will assist in the Traffic Operations Business Office with business support functions such as budget and finance tracking, purchase order creation, expense report preparation, invoice processing, and other diverse administrative and support duties as assigned. This position will be part of a team of business professionals that collaborate in many business functional areas within the Traffic Operations program, and in support of VDOT's mission and values. The ideal candidate will be self-motivated, and a positive minded team player with the ability to work independently. This position is an Hourly/Wage position. Hourly(wage) positions may not work more than an average of 29 hours per week and cannot exceed 1500 hours during the wage employment year (May1-April 30. This position does not include health insurance, retirement or leave benefits. Minimum Qualifications • Skill in the use of computers and software applications to include Microsoft Office. • Experience applying executive administrative practices. • Ability to perform under pressure and meet deadlines. • Experience applying office business practices and principles. • Ability to compile, coordinate and prepare reports. • Skill in filing and document management. • Ability to communicate effectively orally and in writing. • Ability to handle confidential and sensitive issues appropriately. • Skill in providing and promoting good customer service to internal and external customers. Additional Considerations • Experience interpreting and applying policies and procedures. • Ability to work independently. • A combination of training, experience, or education in General office Practices, Procedures or related field desired. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. • This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references. • VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request with coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided with an emergency operations assignment. • Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. (only for eligible positions) • We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. • VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Contact Information Name: Candace Raigns Email: candace.raigns@vdot.virginia.gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.