Job Description

Description

Duties The U.S. Department of Labor (DOL) promotes the welfare of the wage earners, job seekers and retirees of the United States. The Office of the Assistant Secretary for Administration and Management (OASAM) provides the infrastructure and support that enables DOL to perform its mission and its Office of the Chief Information Officer (OCIO) is a customer service organization dedicated to providing information technology (IT) solutions and leadership to advance DOL’s mission. This position is in the Office of the Chief information Officer (OCIO), Directorate of Administration, Business Management, and Governance, Division of Administration. The Division of Administration is responsible for directing and administering the resource and administrative programs to support the mission and program activities of OCIO. The incumbent provides leadership and oversight for a broad range of operational programs areas including human capital management, administrative services, resource management, and administrative support services. • Serves as the primary administrative manager and advisor to the Director, CIO and OCIO senior staff. Supports the provision of a broad range of administrative services to the OCIO including budgetary and financial management. planning, evaluation, personnel services. and administrative support services. • Provides advice, leadership and support to the OCIO efforts to improve administrative/management policies, procedures, and practices, which ensure the efficient and economical administration of OCIO programs. • Exercises managerial and supervisory authority for subordinate staff including, but not limited to assigning and reviewing work; establishing positions; selecting candidate for employment and promotion; establishing performance standards and appraising performance: recommending awards; resolving grievances and complaints; identifying training needs; approving leave requests; and supporting Equal Employment Opportunity (EEO) affirmative action plans and objectives. • Works with the Division Director, CIO. and OCIO Directors to develop and report against operating plan measures and milestones. Participates with CIO and senior ta fin the fom1ulation, planning, implementation, coordination, and evaluation of OCIO administrative policies, program development, courses of action, and operations for e OCIO and OCIO's role in the Department. Serves as a key member of the senior planning and management staff of the OClO, making substantial contributions to overall planning and program development and evaluation, operating policy, resource allocation, and internal and external coordination. • Based upon analysis of OCIO goals and priorities, pertinent budget and personnel ceiling considerations, and matters pertaining to the assigned functions and operations and relationships with administrative components of the Department, provides assistance and recommendations on staffing, budget, control measures for special projects and overall operations. Provides expert advice, counsel, and recommendations to achieve balance among OCIO priorities, the OCIO divisions. and the availability of resources in order to achieve strategic and operational goals. • Supports the Division Director in directing the OCIO financial operations including budget preparation and control of expenditures, ensuring tracking of multiple budgets and related projections, obligations, expenditures, and balances. • Ensures the development, implementation, and compliance of human resource strategies to adequately staff the OCIO. Ensures compliance with the Department's regulations and policies. EEO programs and policies, and the observation of occupational safety and health practices. Encourages employee participation in decision-making. which affect t e conduct of work and the increased efficiency and productivity of OCIO. Provides over II direction in the liaison with the Office of Human Resources Consulting Operations for personnel services. • Performs other duties as assigned. Requirements Conditions of Employment • Appointment to this position may require a background investigation. • Subject to financial disclosure requirements. • Requires supervisory probationary period if requirement has not been met. • Must be at least 16 years old and a U.S. Citizen. You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states: Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interests and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements. Notification Concerning COVID-19 Vaccinations. As required by Executive Order 14043, Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and to submit documentation of proof of vaccination or to be in the process of requesting an exception to the vaccination requirement before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request to be considered for a legally required exception from this requirement. Currently, implementation and enforcement of Executive Order 14043 has been suspended pursuant to an injunction pending further litigation. Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements. Qualifications Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Such experience is typically gained in the IT field or through the performance of work where the primary concern is IT. Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-14, in the Federal Service. Specialized Experience to qualify for GS-15 is defined as: 1. Substantial experience providing leadership and direction to staff regarding Administration, Policies, and Procedures. 2. Experience developing and presenting sensitive recommendations to higher authority, obtaining compliance with policies from program activities. 3. Experience in developing new methods and techniques for the forecasting of long-range program needs (e.g., 3 to 5 years or more into the future). Ability to identify strategies and implement programs which contribute to providing top quality service. 4. Experience managing the day-to-day operations of an executive office and meeting the needs of multiple senior executives Education This job does not have an education qualification requirement. Additional information Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services. The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflect the diversity of the people we seek to serve, and model a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered. Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor’s Telework Program. • Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses. Categories Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity. Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position. Category C - Meets the specialized experience described in the minimum qualification's requirements section of this announcement and demonstrates proficiency in the basic competencies. Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies: Leadership - Influences, motivates, and challenges others; adapts leadership styles to a variety of situations. Strategic Thinking - Formulates effective strategies consistent with the business and competitive strategy of the organization in a global economy. Examines policy issues and strategic planning with a longterm perspective. Determines objectives and sets priorities; anticipates potential threats or opportunities. Administration and Management - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Planning and Evaluating - Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes. Workforce Planning - Knowledge of HR concepts, principles, and practices related to determining workload projections and current and future competency gaps to align human capital with organizational goals. The information you provide on your resume may be verified by a review of your work experience, employment start/end dates/hours worked and/or education, by checking references and through other means (ex. interview). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.) INFORMATION FOR ICTAP/CTAP ELIGIBLE(S) ONLY: If you are eligible for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligible(s) who are placed into Category B or higher will be considered "well-qualified." Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as an ICTAP or CTAP eligible and submit supporting documentation. Click Application of Veterans Preference for Category Rating Jobs for more information. You may preview questions for this vacancy. • Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. • Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents. - Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your profile. To receive full consideration for relevant and specialized experience, please list the month, year, and the number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions and confirm that your resume supports your question responses. • Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge from Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to https://www.fedshirevets.gov. • Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility. • Cover Letters are not mandatory and will not be used to verify experience but may be submitted. Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires. • How to Apply To apply for this position, you must complete the initial online application, including submission of the required documentation specified in the "Required Documents" section. Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations. SAVE your information before the 30 MINUTE TIMEOUT! For help, go to USAJOBS Help Center. STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses to the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete. STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on USAJOBS that you wish to apply for, click on the title and click the "Apply" button. For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Click “Start Application” and proceed through the 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click “Continue to Agency Site”. STEP 3 – Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click “APPLY TO THIS VACANCY”. Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. STEP 4 – On the “Review and Submit” step, click “Submit Application” The last “Confirmation” step will turn green noting that your application was submitted successfully. STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then “Update Application”. Agency contact information Kristen Klann Phone 312-353-7262 Email klann.kristen.e@dol.gov Address Labor, Ofc Asst Sec Admin and Management 200 Constitution Ave., NW Washington, District of Columbia 20210 United States Next steps Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate. For instructions on how to check the status of your application, go to: USAJOBS Help Guide. USAJOBS will no longer send status alert email notifications. You can check your application status in the TAS by logging into USAJOBS and in the Applicant Dashboard, click the hiring agency Talent Acquisition System (TAS). If the TAS does not provide application tracking information, contact the agency point of contact on the job announcement. • Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. • Equal Employment Opportunity (EEO) Policy • Reasonable accommodation policy • Financial suitability • Selective Service • New employee probationary period • Signature and false statements • Privacy Act • Social security number request Required Documents The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents. - Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your profile. To receive full consideration for relevant and specialized experience, please list the month, year, and the number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions and confirm that your resume supports your question responses. • Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge from Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to https://www.fedshirevets.gov. • Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility. • Cover Letters are not mandatory and will not be used to verify experience but may be submitted. Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires. Help This job is open to • Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee. • The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency U.S. Citizens; Interagency Career Transition Assistance Prog (ICTAP) and Career Transition Assistance Prog (CTAP) eligible in the local commuting area. Also advertised as job MS-23-CHI-OCIO-0119 for status applicants, to be considered for EACH vacancy, apply to BOTH jobs.