Job Description

Description

About the position The Administrative Officer position is located at the Philadelphia International Airport (PHL) within the Transportation Security Administration (TSA) under the Department of Homeland Security (DHS). This role is pivotal in managing and leading a comprehensive administrative support program that encompasses financial management, human resources, and procurement. The successful candidate will be responsible for drafting and reviewing all policy correspondence to ensure that budgetary, personnel, and administrative impacts are accurately represented. Additionally, the Administrative Officer will participate in the development of both short-term and long-term strategic planning for the organization, ensuring that the TSA's objectives are met effectively and efficiently. In this position, the Administrative Officer will supervise a team of administrative, clerical, and technical personnel. This supervisory role includes a variety of managerial duties such as assigning work, setting priorities, and reviewing and evaluating the performance of subordinates. The officer will also be responsible for approving leave requests, coaching and developing employees, and recommending corrective or disciplinary actions when necessary. Furthermore, the Administrative Officer will assist in budget planning and project management, ensuring that resources are allocated appropriately and that routine problems impacting the organizational unit's objectives are resolved in a timely manner. Coordination with external customers may also be required, enhancing the collaborative efforts of the TSA. Overall, this position requires a proactive approach to administrative management, with a strong emphasis on leadership, strategic planning, and effective communication within the organization and with external stakeholders. Responsibilities • Manage and lead a comprehensive administrative support program including financial management, human resources, and procurement. , • Draft and review policy correspondence to ensure accurate budgetary, personnel, and administrative impact. , • Participate in the development of short and long-term strategic planning for the organization. , • Supervise a staff of administrative, clerical, and technical personnel. , • Assign work, set priorities, and review and evaluate the work and performance of subordinates. , • Approve leave requests and coach employees for development. , • Recommend corrective or disciplinary actions as necessary. , • Assist in budget planning and project management within assigned resources. , • Resolve routine problems impacting the objectives of the organizational unit. , • Coordinate with customers outside the immediate organization when required. Requirements • U.S. Citizenship or U.S. National status is required. , • Completion of a favorable Background Investigation (BI) is mandatory. , • Selective Service registration is required. , • One year of specialized experience at the SV-H or GS-12 level in the Federal service or equivalent experience in the private sector is necessary. , • Experience in designing and preparing fiscal reports is required. , • Ability to interpret human resource policies and directives is essential. , • Experience in reviewing and approving procurement activities is necessary. , • Strong communication skills to provide guidance to staff on administrative issues. Nice-to-haves • Experience in managing a diverse team of administrative professionals. , • Knowledge of federal regulations and policies related to procurement and human resources. , • Familiarity with strategic planning processes in a government context. Benefits • Health insurance coverage including dental and vision. , • Life and long-term care insurance. , • Retirement plan options including Thrift Savings Plan (similar to a 401(k)). , • Flexible Spending Account (FSA) options. , • Employee Assistance Program (EAP). , • Personal leave days and paid federal holidays. , • Flexible work schedules and telework options. , • Tuition reimbursement for further education. , • Transportation subsidies and uniform allowance. , • Health and wellness programs and access to fitness centers.