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Administrative Office Manager

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Commonwealth of VA Careers

Harrisonburg, VA, US

28 days ago
full-time
degree mentioned

Job highlights

Qualification

Skills- Skill in: operating and supervising others in the use of office equipment to include the personal computer. Abilities- Demonstrated abilities to: interpret, apply, and manage others on administrative and program policies, procedures and services; train others; provide leadership and guidance to others; manage others who are supervising staff; prepare budget and financial data; evaluate office services and administrative procedures; make presentations; set objectives and determine how work will be accomplished to ensure effective office support operations; and to promote good working relations and create customer service and positive public relations. Education and Experience- Associate’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Applicants may be subject to a Criminal History Background search, Central Registry search, OMV/driving record check, and/or pre-employment drug screen. The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority. Requires valid Commonwealth of Virginia driver's license to include driving record that meets agency standard

Responsibility

The Administrative Office Manager is distinguished from the Office Supervisor in that the Administrative Office Manager supervises Office Supervisors and manages a variety of administrative programs. The Administrative Office Manager is distinguished from the Administrative Services Manager in that the latter is responsible for managing not only the office support and administrative programs but all the agency’s technical administrative programs such as finance, human resources, computer operations, facility management and contract administration. Plans and coordinates administrative and office support activities such as recordkeeping, mail distribution, receptionist, and other office support services;. Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance;. Analyzes financial data and monitors budget expenditures;. Provides information and answers questions relating to audits financial records or activities;. Processes various documents;. Responds to data system problems;. May oversee or perform information systems technical support and systems security functions;. Maintains inventory;. Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave; and

Job Description

Description

Hiring Range: $40,770 to $75,793 Full Time or Part Time: Full Time Additional Detail Title Description- This is a management title for employees that manage administrative and office support services and supervises office supervisors and other administrative staff. The Administrative Office Manager is distinguished from the Office Supervisor in that the Administrative Office Manager supervises Office Supervisors and manages a variety of administrative programs. The Administrative Office Manager is distinguished from the Administrative Services Manager in that the latter is responsible for managing not only the office support and administrative programs but all the agency’s technical administrative programs such as finance, human resources, computer operations, facility management and contract administration. General Work Tasks (Illustrative Only) – • Plans and coordinates administrative and office support activities such as recordkeeping, mail distribution, receptionist, and other office support services; • Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance; • Analyzes financial data and monitors budget expenditures; • Provides information and answers questions relating to audits financial records or activities; • Processes various documents; • Responds to data system problems; • May oversee or perform information systems technical support and systems security functions; • Maintains inventory; • Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave; and • Supervises office supervisors and other administrative staff. Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: agency, department or section administrative and program practices, policies and procedures; and management principles and practices. Skills- Skill in: operating and supervising others in the use of office equipment to include the personal computer. Abilities- Demonstrated abilities to: interpret, apply, and manage others on administrative and program policies, procedures and services; train others; provide leadership and guidance to others; manage others who are supervising staff; prepare budget and financial data; evaluate office services and administrative procedures; make presentations; set objectives and determine how work will be accomplished to ensure effective office support operations; and to promote good working relations and create customer service and positive public relations. Education and Experience- Associate’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Special Requirements- Applicants may be subject to a Criminal History Background search, Central Registry search, OMV/driving record check, and/or pre-employment drug screen. The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority. All offers of employment are contingent upon satisfactory results of the required checks and screenings. May require reporting for shelter duty during emergencies and/or disasters. Requires valid Commonwealth of Virginia driver's license to include driving record that meets agency standard. Special Instructions to Applicants- Applications/resumes for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. This website will provide a confirmation of receipt when the application is submitted for consideration. Consideration for an interview is based solely on the information provided. The agency will not be conducting phone interviews. Please refer to your RMS account for the status of your application and this position. Selected applicants will be contacted by email address. Contact Information Name Marie Hopkins Phone: 540-564-6163 Email: marie.hopkins@dss.virginia.gov Address: Harrisonburg Rockingham Social Services District 110 North Mason Street, Harrisonburg, Virginia 22802