Job Description

Description

Roles and Responsibilities:  • Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines  • Creating an office budget and ensuring all employees adhere to the requirements.  • Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required  • Create and manage monthly expense reports by location  • Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits  • Tracking all employee training requirements for new hires and current employees by sending out weekly reports.  • Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time.  • Tracking all PTO, sick leave, and other time off employees.  • Liaison between employees and payroll manager regarding any payroll-related questions  • Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.  • Assist when new projects during construction and opening phases  • Answering the phone at a reception desk or in a specific department and transferring calls as needed  • Sorting and delivering incoming mail and collecting and sending outgoing mail  • Creating documents, maintaining databases, and sending memos and emails  • Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals  • Running errands and making deliveries around the office or to external parties  • Collecting, filing, and organizing office documents, such as reports and confidential records  • Managing digital document filing, including encrypted documents and email correspondence  • Preparing or processing invoices or estimates  • Packaging and shipping company materials  • Assist with the airport badging process (EWR, LGA, JFK)  • Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time Skills and Qualifications:  • 3 years of experience  • Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)  • Proficient in ADP  • Fluent in English  • Driving license  • Organizational skills  • Excellent communication abilities, including speaking, writing and active listening  • Effective organization and time management skills, like prioritization, multitasking, and planning  • Great customer service skills, including a personable and positive attitude  • High typing speed and accuracy  • Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications  • Problem-solving, critical thinking, and decision-making abilities  • Ability to work independently with little-to-no supervision  • Keen attention to detail  • Comfortable in a fast-paced environment  • High School diploma or equivalent  • Must be able to pass beginner to intermediate level excel test