Job Description

Description

Overview Hello humankindness Located conveniently in the heart of Phoenix, Arizona, St. Joseph's Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services. Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved. We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph's includes the internationally renowned Barrow Neurological Institute, Norton Thoracic Institute, Cancer Center at St. Joseph's, Ivy Brain Tumor Center, and St. Joseph's Level I Trauma Center (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services. St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s. U.S News & World Report routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery. In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital. St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one of Arizona's Most Admired Companies. Look for us on Facebook and follow us on Twitter. For the health of our community ... we are proud to be a tobacco-free campus. Responsibilities Job Summary: The Administrative Assistant performs complex and confidential administrative and secretarial support for the Central Region President and the Arizona Market President, with little to no supervision. Performs a variety of administrative support duties for the Executives; requiring considerable judgment, tact, creativity, confidentiality and initiative. Serves as gate keeper including monitoring telephone calls, mail, walk-ins, and meetings. Job Responsibilities: • Prepares meeting agendas, transcribes meeting minutes. • Interacts, problem solves and makes decisions with board members, administration, corporate personnel, hospital staff and clients. • Exercises initiative on behalf of and in the best interest of the Presidents and organization. • Prepares business plan, presentations, spreadsheets and grant/proposal submissions. • Organizes and maintains files, protocols, legal publications, legislation, statues and codes. • Prepares budget information, which includes reviewing expense reports. • Monitors budget, ensuring compliance with budgetary guidelines and constraints. • Performs complex and confidential administrative and secretarial support for Presidents to include: composes of letters, memos, and reports. Maintains various calendars, tickler systems and databases. • Authorizes certain payments and provides synopsis and extract to Division VP's and Hospital Presidents. Project Planning: • Manages projects of moderate to highly skilled nature for senior level executive(s) or Vice President(s) and administrative team. • Serves as facilitator to ensure assigned projects are completed in timely manner. • Prepares reports, statistical data-reports and other documents. • Processes and mails projects. To be successful in this key role, you must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Must be able to work well under pressure at times to handle a wide variety of activities and confidential matters with discretion. Note: this position is based on-site; a virtual/remote arrangement is not possible. Qualifications Minimum Experience: • Five years administrative support experience for senior level executive required. Minimum Education: • HS/GED and college level business courses required. Preferred Skills • Experience with Google Workspace applications. We offer great benefits to support you and your family, including: • Medical/Dental/Vision Insurance (no premium option for employee benefits) • Flexible spending accounts • Matching 403(b) retirement program • Fully Funded Pension Plan • Paid Time Off (PTO) • Tuition Reimbursement • Mental Health Benefit • Employee Life Insurance • Dignity Health now offers an Education Benefit program for benefit-eligible employees in Arizona. This program provides debt relief and student loan assistance to help you achieve your goals. Full-time employees can receive up to $18,000 over five years, while part-time employees can receive up to $9,000. Advanced Practice Providers and Faculty Physicians can receive up to $90,000 if full-time and hired within a year of completing their residency or fellowship. Part-time providers can receive up to $45,000. Join our team at Dignity Health to take advantage of this amazing opportunity! #LI-DH