Job Description

Description

Looking for an Administrative Assistant opportunity at a place you can make an impact every day? Discover this great opportunity in our Picatinny Arsenal, NJ location. Bring your expertise, organization, and communication skills to make an impact towards our military defense and safety of our warfighters by discovering your new role supporting the Combat Capabilities Development Command Armament Center (DEVCOM AC) Weapons Software Engineering Center (WSEC The Munitions Engineering & Technology Center: Provides life-cycle engineering research, development, production, field support and demilitarization for all integrated munitions systems. You will be part of a team of administrators who support organization branches and project leads within the METC. You will work closely with project leads and senior management to assist the organization in in supporting operational processes, tracking training and certification requirements, planning and conducting meetings, record/maintain meeting minutes, support the planning and content of presentations, and coordinate amongst cross-functional teams. In this role you will: • Collect and distribute mail/packages. • Manage daily tasks, projects, and deadlines by maintaining a schedule to tracked items in the CONUS and OCONUS. • Schedule the travel details such as itineraries, Visas, theater clearances, transportation, and accommodation arrangements (hotels and car rentals) in Microsoft (MS) Windows or a compatible database that is available to the Administration. • Provide calendar management to include scheduling and coordinating events for multiple stakeholders. • Provide support during management review meetings such as take minutes and capture action items, provide the final meeting minutes to all attendees, and will assist with action items status updates. • Project meeting support, including agendas, meeting setup and logistics (including webinars and video conferences), capture minutes; track and manage action items, and prepare materials. • Arrange meetings and conferences for the requested organization’s stakeholders • The administrator should have the required experience to provide support for all projects and administrative operations and activities which occur in different organizations. • Have experience providing support to high-level clients at the organizational level. Support multiple organizations with high operational quality processes. • Collaborate with the different Project Managers (PM) to obtain information on cross-functional duties. • Assist and brief senior management stakeholders on important and relevant information. • Maintain liaison with numerous support organizations such as personnel, resource management, and installation support activity. • Create and produce moderate to complex documents including spreadsheets and presentations. • Manage multiple tasks, projects, and deadlines; as well as assist with special projects. • Provide support with email, important files, technical and non-technical documents documentation editing, change orders, information requests, letters, faxes, memorandums, suspense records, voicemails, project notes or instructions, meeting agendas, and other items as necessary. • Create and manage projects and office schedules, dashboard updates, and prepare briefings and PowerPoint presentations. • Manage daily tasks such as recording, and distributing information among clients, team members, and partners within CONUS and OCONUS. • Collect, compile, analyze, and track information and action items in support of the projects and senior management. • Provide property management and procurement services for the branch by assisting the organizational manager with assessment, procurement, and control of equipment/materials • Assist the organization by collecting, distributing, and analyzing information regarding costs, personnel, facility, and contracts. • Manage employees’ personal records and prepare personnel documents; process personnel actions, training plans, document standards, and appraisals; data entry into web-based systems. • Prepared to collect and analyze personnel information using the data collection tools available. • Assist with on/off-boarding employees. • Training: Admin will receive require training on how to process information management using the organization’s CMMI policies and procedures Qualifications To be successful in this role you must have: • A High School degree • Proven experience as an Organizational Administrative Assistant • Ability to wo rk with little supervision and track multiple inventory processes • Outstanding organizational and coordination abilities • Excellent communication and interpersonal skills • Computer Skills: Microsoft Office, Outlook – update and maintain documents, spreadsheets, PDFs, and Web-base applications for tracking systems Additional desired experience and skills: • Physical Skills: may be required to occasionally lift or move IT equipment (computers, monitors, laptops), kneel, squat, and/or perform other physical tasks to record asset information. • Upon asset termination/turn-in; May help consolidate assets and prepare containers for shipment/transfer. • Experience in customer service will be appreciated In compliance with state and local laws regarding pay transparency, the salary range for this role is $ 39,892.58 to $5 9,838.87 ; however, Serco considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. Company Overview Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco . If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice . Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com . Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.