Administrative Assistant (On-site)
Virtual Company
Birmingham, Alabama, US
Job highlights
Qualification
The ideal candidate will have excellent communication and organizational skills, a positive attitude, and the ability to handle basic accounting tasks. Proven experience as an Administrative Assistant with basic accounting knowledge. Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook). Positive and proactive attitude with a willingness to learn and take on new challenges. Professional and courteous demeanor with excellent customer service skills. Ability to work independently and collaboratively in a team-oriented environment
Responsibility
We are seeking a highly organized and detail-oriented Administrative Assistant with experience in light accounting functions to join our client’s team in downtown Birmingham. As an Administrative Assistant, you will play a key role in supporting the smooth functioning of the office and providing administrative and accounting support to their team. Greet and welcome visitors, providing a friendly and professional first point of contact for the office. Answer and direct phone calls, taking messages and relaying information as needed. Assist with scheduling appointments and coordinating meetings for team members. Maintain and update office records, databases, and files, ensuring accuracy and confidentiality. Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients. Provide administrative support to various departments, including drafting and proofreading documents, reports, and correspondence. Assist in organizing office events and meetings, coordinating logistics and catering as required. Handle light accounting functions, including processing invoices, tracking expenses, and maintaining financial records. Assist with basic bookkeeping tasks, such as data entry and reconciling accounts. Collaborate with the administrative team to ensure efficient office operations and contribute to process improvement initiatives. Support special projects and assignments as assigned by management
Benefits
Job Description
Description
Administrative Assistant (On-site) Birmingham, AL $40,000 - $45,000 We are seeking a highly organized and detail-oriented Administrative Assistant with experience in light accounting functions to join our client’s team in downtown Birmingham. As an Administrative Assistant, you will play a key role in supporting the smooth functioning of the office and providing administrative and accounting support to their team. The ideal candidate will have excellent communication and organizational skills, a positive attitude, and the ability to handle basic accounting tasks. If you thrive in a fast-paced environment and enjoy contributing to a collaborative team, this opportunity is for you. Responsibilities: • Greet and welcome visitors, providing a friendly and professional first point of contact for the office. • Answer and direct phone calls, taking messages and relaying information as needed. • Assist with scheduling appointments and coordinating meetings for team members. • Maintain and update office records, databases, and files, ensuring accuracy and confidentiality. • Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients. • Provide administrative support to various departments, including drafting and proofreading documents, reports, and correspondence. • Assist in organizing office events and meetings, coordinating logistics and catering as required. • Handle light accounting functions, including processing invoices, tracking expenses, and maintaining financial records. • Assist with basic bookkeeping tasks, such as data entry and reconciling accounts. • Collaborate with the administrative team to ensure efficient office operations and contribute to process improvement initiatives. • Support special projects and assignments as assigned by management. Requirements: • Associates or Bachelors degree preferred. Additional certifications or coursework in office administration and accounting is a plus. • Proven experience as an Administrative Assistant with basic accounting knowledge. • Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook). • Positive and proactive attitude with a willingness to learn and take on new challenges. • Professional and courteous demeanor with excellent customer service skills. • Ability to work independently and collaboratively in a team-oriented environment.