Job Description

Description

LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world. Job Title: - Administrative Coordinator, US Public Affairs Location: Parsippany, NJ - 07054 Duration: 6-month contract Pay range: $30/hr - $37/hr on W2 Hours - PART-TIME - 8am - 5pm (Only 3 days Tue, Wed, Thur) Responsibilities: • The Administrative Coordinator, US Public Affairs, will report to the Vice President of US Public Affairs. This • position supports the TA Communications and Patient Advocacy teams within US Public Affairs. These two • groups are responsible for external communications about the company's marketed and pipeline products and • therapeutic areas, as well as our engagement with community / patient advocacy groups across all therapeutic areas. Administrative: • Scheduling meetings (including web conferences and teleconferences) while being conscious of location, travel time, and multiple time zones • Prioritizing external and internal meetings based on urgency • Organizing and maintaining department fi les and processes • Preparing expense reports, processing work orders, and managing purchase orders on internal systems. Using discretion and judgment in scheduling appointments and telephone calls. • Preparing meeting agendas to include any relevant documents necessary. Working confidently and efficiently while engaging colleagues in many different work locations Project/Departmental Management: • Managing short- and long-term projects and initiatives in collaboration with members of the Communications and Patient Advocacy teams • To include project tracking, agency and Patient Advocacy group follow-up, Advocacy or media event planning and execution, internal coordination of attendance at external events, cross-functional project engagement with other partners) • Tracking team budget including payment of invoices and orders, working closely with Finance and agencies to monitor costs and assisting with monthly reconciliation • Managing daily media monitoring distribution to Departmental and Company leadership Essential Duties and Job Functions: • Supports manager and broader team for tasks including travel arrangement, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employees • Project management • Tracks team budget, purchase orders and invoices • Triages incoming queries from the media / public • Manages routing of media monitoring • Gathers, collects, records, tracks and verifies information from multiple sources, and conducts internet searches as directed, liaises with external agencies or organizations to coordinate activities • Helps to coordinate communications and logistics for external and internal events • Interacts with a variety of internal and external stakeholders • Handles confidential information with discretion and in compliance with all regulations Knowledge, Experience and Skills: • Requires a minimum of a high school diploma plus a minimum of 4+ years administrative experience • Experience in regulated industry required, healthcare or pharmaceutical industry experience preferred • Ability to work in a fast-paced environment with changing priorities • Experience working within mid-large organizations preferred • Technically savvy - able to learn nuances of different systems and databases • Experience working in databases, specifically SAP or other financial systems • Excellent verbal, written, and interpersonal skills are required • Works under limited supervision and may receive general direction on new lines of work or special assignments To know more about current opportunities at LeadStack, please visit us at https://leadstackinc.com/careers/ Should you have any questions, feel free to call me on (415) 322-5419 or send an email on akarsh.yathiraj@leadstackinc.com Thanks and Regards Akarsh YathirajSenior Recruiter C.(415) 322-5419D.(415) 322-5419A.611 Gateway Blvd, Ste 120 South San Francisco, CA 94080W.www.leadstackinc.com