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Admin Coord

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LeadStack Inc.

Parsippany-Troy Hills, NJ, US

8 days ago
part-time
associates degree

Job highlights

Qualification

Ability to work in a fast-paced environment with changing priorities. Technically savvy - able to learn nuances of different systems and databases. Experience working in databases, specifically SAP or other financial systems. Excellent verbal, written, and interpersonal skills are required. Works under limited supervision and may receive general direction on new lines of work or special assignments

Responsibility

Hours - PART-TIME - 8am - 5pm (Only 3 days Tue, Wed, Thur). The Administrative Coordinator, US Public Affairs, will report to the Vice President of US Public Affairs. position supports the TA Communications and Patient Advocacy teams within US Public Affairs. groups are responsible for external communications about the company's marketed and pipeline products and. therapeutic areas, as well as our engagement with community / patient advocacy groups across all therapeutic areas. Scheduling meetings (including web conferences and teleconferences) while being conscious of location, travel time, and multiple time zones. Prioritizing external and internal meetings based on urgency. Organizing and maintaining department fi les and processes. Preparing expense reports, processing work orders, and managing purchase orders on internal systems. Using discretion and judgment in scheduling appointments and telephone calls. Preparing meeting agendas to include any relevant documents necessary. Working confidently and efficiently while engaging colleagues in many different work locations. Managing short- and long-term projects and initiatives in collaboration with members of the Communications and Patient Advocacy teams. To include project tracking, agency and Patient Advocacy group follow-up, Advocacy or media event planning and execution, internal coordination of attendance at external events, cross-functional project engagement with other partners). Tracking team budget including payment of invoices and orders, working closely with Finance and agencies to monitor costs and assisting with monthly reconciliation. Managing daily media monitoring distribution to Departmental and Company leadership. Supports manager and broader team for tasks including travel arrangement, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employees. Triages incoming queries from the media / public. Manages routing of media monitoring. Gathers, collects, records, tracks and verifies information from multiple sources, and conducts internet searches as directed, liaises with external agencies or organizations to coordinate activities. Helps to coordinate communications and logistics for external and internal events. Interacts with a variety of internal and external stakeholders. Handles confidential information with discretion and in compliance with all regulations

Benefits

  • Pay range: $30/hr - $37/hr on W2

    Job Description

    Description

    LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world. Job Title: - Administrative Coordinator, US Public Affairs Location: Parsippany, NJ - 07054 Duration: 6-month contract Pay range: $30/hr - $37/hr on W2 Hours - PART-TIME - 8am - 5pm (Only 3 days Tue, Wed, Thur) Responsibilities: • The Administrative Coordinator, US Public Affairs, will report to the Vice President of US Public Affairs. This • position supports the TA Communications and Patient Advocacy teams within US Public Affairs. These two • groups are responsible for external communications about the company's marketed and pipeline products and • therapeutic areas, as well as our engagement with community / patient advocacy groups across all therapeutic areas. Administrative: • Scheduling meetings (including web conferences and teleconferences) while being conscious of location, travel time, and multiple time zones • Prioritizing external and internal meetings based on urgency • Organizing and maintaining department fi les and processes • Preparing expense reports, processing work orders, and managing purchase orders on internal systems. Using discretion and judgment in scheduling appointments and telephone calls. • Preparing meeting agendas to include any relevant documents necessary. Working confidently and efficiently while engaging colleagues in many different work locations Project/Departmental Management: • Managing short- and long-term projects and initiatives in collaboration with members of the Communications and Patient Advocacy teams • To include project tracking, agency and Patient Advocacy group follow-up, Advocacy or media event planning and execution, internal coordination of attendance at external events, cross-functional project engagement with other partners) • Tracking team budget including payment of invoices and orders, working closely with Finance and agencies to monitor costs and assisting with monthly reconciliation • Managing daily media monitoring distribution to Departmental and Company leadership Essential Duties and Job Functions: • Supports manager and broader team for tasks including travel arrangement, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employees • Project management • Tracks team budget, purchase orders and invoices • Triages incoming queries from the media / public • Manages routing of media monitoring • Gathers, collects, records, tracks and verifies information from multiple sources, and conducts internet searches as directed, liaises with external agencies or organizations to coordinate activities • Helps to coordinate communications and logistics for external and internal events • Interacts with a variety of internal and external stakeholders • Handles confidential information with discretion and in compliance with all regulations Knowledge, Experience and Skills: • Requires a minimum of a high school diploma plus a minimum of 4+ years administrative experience • Experience in regulated industry required, healthcare or pharmaceutical industry experience preferred • Ability to work in a fast-paced environment with changing priorities • Experience working within mid-large organizations preferred • Technically savvy - able to learn nuances of different systems and databases • Experience working in databases, specifically SAP or other financial systems • Excellent verbal, written, and interpersonal skills are required • Works under limited supervision and may receive general direction on new lines of work or special assignments To know more about current opportunities at LeadStack, please visit us at https://leadstackinc.com/careers/ Should you have any questions, feel free to call me on (415) 322-5419 or send an email on akarsh.yathiraj@leadstackinc.com Thanks and Regards Akarsh YathirajSenior Recruiter C.(415) 322-5419D.(415) 322-5419A.611 Gateway Blvd, Ste 120 South San Francisco, CA 94080W.www.leadstackinc.com