AP Admin
American Integrated Services
CA, US
Job highlights
Responsibility
The Accounts payable admin will be responsible for full-cycle Accounts Payable processing (Coding and entry to. appropriate ledger accounts and cost codes, matching of subcontractor invoices to open subcontracts in the. system, reconciliation of vendor and subcontractor statements), as well as organizing and entering petty cash. checks and employee reimbursements to our ERP system. Apply invoices to open Subcontracts and Purchase Orders when applicable. Code and enter invoices into our paperless system. Organize and enter petty cash checks / Rapid Cards into ERP system and PC registers. Reroute and split invoices to multiple projects and Project Managers when needed. Review invoices from vendors and subcontractors prior to entry into our ERP & AP systems. Assist in preparation of annual 1099 forms. Communication with vendors and subcontractors on discrepancies and payment status when needed. Ensure Project Management team has all necessary information to approve invoices in a timely manner. (Serve as a liaison between our vendors and our field management staff). Monitor and expedite processing of outstanding and rejected AP invoices. Perform vendor setup for new vendors (Obtaining of W9 and subsequent entry into ERP system). including payment terms and agreements. Reconcile vendor and subcontractor statements. Scan checks from AP check run and coordinate mailing to AIS payees. Take AP calls from vendors or subcontractors. Support other accounting functions as needed. Scan invoices received from front desk and upload them into AP Paperless system for processing
Job Description
Description
General Functions and Scope The Accounts payable admin will be responsible for full-cycle Accounts Payable processing (Coding and entry to appropriate ledger accounts and cost codes, matching of subcontractor invoices to open subcontracts in the system, reconciliation of vendor and subcontractor statements), as well as organizing and entering petty cash checks and employee reimbursements to our ERP system. Essential Functional Areas of Responsibilities ? Apply invoices to open Subcontracts and Purchase Orders when applicable. ? Code and enter invoices into our paperless system. ? Organize and enter petty cash checks / Rapid Cards into ERP system and PC registers. ? Reroute and split invoices to multiple projects and Project Managers when needed. ? Review invoices from vendors and subcontractors prior to entry into our ERP & AP systems. ? Assist in preparation of annual 1099 forms. ? Communication with vendors and subcontractors on discrepancies and payment status when needed. ? Ensure Project Management team has all necessary information to approve invoices in a timely manner (Serve as a liaison between our vendors and our field management staff). ? Monitor and expedite processing of outstanding and rejected AP invoices. ? Perform vendor setup for new vendors (Obtaining of W9 and subsequent entry into ERP system) including payment terms and agreements. ? Reconcile vendor and subcontractor statements. ? Scan checks from AP check run and coordinate mailing to AIS payees. ? Take AP calls from vendors or subcontractors. ? Support other accounting functions as needed. ? Scan invoices received from front desk and upload them into AP Paperless system for processing.