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ADMINISTRATIVE ASSISTANT III

S

State of Arizona

Phoenix, AZ, US

1 month ago
full-time
degree mentioned

Job highlights

Qualification

Grade: 17. Project management procedures. Management, administrative, and organizational principles, concepts, and techniques and their practical application. Knowledge of various computer software, including Google Workspace, Microsoft Office, and Adobe Products. Learn and interpret organization or program rules, regulations, and operating procedures. Three years responsible administrative experience, or bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience, or master's degree in a field appropriate to the assignment from an accredited college or university and one-year responsible administrative experience. Employees who drive on state business are subject to driver license record checks, required to maintain acceptable driving records, and complete any required driver training (see Arizona Administrative Code R2-10-207.11). Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements

Responsibility

Oversees and performs a range of diverse administrative activities for the Board. Supports the Executive Director including drafting and preparing reports, calendar management, and special projects. Preparing for Board meetings, including the setup and preparation for Board Meetings. Reviews, processes, and approves applications regarding Continuing Education Applications, Renewal Applications, and Chiropractic Assistant Registration Applications, including any and all correspondence related to the application. Monitors, reconciles, and assists with project management for the Board, including, but not limited to, accounts payable and receivables, contracts, travel reimbursements, and other operational processes. Assists the Licensing Administrator with processing applications, offering support to the administrative functions of the licensing department. Supports the Investigative Team with correspondence and investigative report preparations, as well as drafting and posting the Board's agenda and meeting minutes. Manages Board Office to include directing phone calls, processing and distributing mail, composing memos, ordering forms and office supplies. Records, tracks, and files monthly and quarterly project reports. Attends meetings and generates meeting minutes. Analyze and solve problems

Benefits

  • Salary: $31,909 - $44,724
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  • Vacation with 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Sick leave
  • Health Insurance
  • Retirement Savings
  • Dental Coverage
  • Paid Time Off

Job Description

Description

ARIZONA BOARD OF CHIROPRACTIC EXAMINERS ARIZONA BOARD OF CHIROPRACTIC EXAMINERS To protect the public's health, safety and welfare. In the State of Arizona, statute provides for the Board of Chiropractic Examiners to handle the licensing and regulation for the chiropractic profession. ADMINISTRATIVE ASSISTANT III Job Location: 1740 West Adams Street Suite 2430 Phoenix, Arizona 85007 Posting Details: Salary: $31,909 - $44,724 Grade: 17 This position will remain open until filled Job Summary: The Arizona Board of Chiropractic Examiners is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant. This position is responsible for a variety of complex administrative tasks, including research, special projects, fiscal and operational reports, development and modification of office procedures and forms, coordination, operation planning, and report preparation. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. Job Duties: • Oversees and performs a range of diverse administrative activities for the Board • Supports the Executive Director including drafting and preparing reports, calendar management, and special projects. Preparing for Board meetings, including the setup and preparation for Board Meetings • Reviews, processes, and approves applications regarding Continuing Education Applications, Renewal Applications, and Chiropractic Assistant Registration Applications, including any and all correspondence related to the application • Monitors, reconciles, and assists with project management for the Board, including, but not limited to, accounts payable and receivables, contracts, travel reimbursements, and other operational processes • Assists the Licensing Administrator with processing applications, offering support to the administrative functions of the licensing department • Supports the Investigative Team with correspondence and investigative report preparations, as well as drafting and posting the Board's agenda and meeting minutes • Manages Board Office to include directing phone calls, processing and distributing mail, composing memos, ordering forms and office supplies • Records, tracks, and files monthly and quarterly project reports • Attends meetings and generates meeting minutes Knowledge, Skills & Abilities (KSAs): Knowledge: • Principles and practices of administration and management • Regulations and operating procedures • Project management procedures • Management, administrative, and organizational principles, concepts, and techniques and their practical application • Knowledge of various computer software, including Google Workspace, Microsoft Office, and Adobe Products Skills: • Conducting research, special projects, planning, and report preparation • Coordinating administrative matters between organizational units Ability: • Learn and interpret organization or program rules, regulations, and operating procedures • Analyze and solve problems Pre-Employment Requirements: • Three years responsible administrative experience, or bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience, or master's degree in a field appropriate to the assignment from an accredited college or university and one-year responsible administrative experience • Employees who drive on state business are subject to driver license record checks, required to maintain acceptable driving records, and complete any required driver training (see Arizona Administrative Code R2-10-207.11) • Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Benefits: The State of Arizona offers a comprehensive benefits package including: • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance • Life insurance and long-term disability insurance • Vacation with 10 paid holidays per year • Health and dental insurance • Retirement plan • Sick leave Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS) • Please note, enrollment eligibility will become effective after 27 weeks of employment Contact Us: • If you have any questions please feel free to contact Shawn McConnell at staffing@azdoa.gov for assistance