Job Description

Description

DEPT OF ENVIRONMENTAL QUALITY We are looking for results-oriented, driven individuals with a thirst for problem solving. At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations. We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission ADMINISTRATIVE ASSISTANT 2 Job Location: Water Quality Division 1110 W. Washington St. Phoenix, AZ 85007 Posting Details: Salary: $35,000 - $40,000 Grade: 15 Closing Date: Open until filled (First review of resumes on Oct. 12) Job Summary: As the Administrative Assistant 2 supporting one of our Water Quality Division, Surface Water Protection Manager and staff, we will rely on you to be an ambitious, high-functioning administrative assistant who will provide a high level of administrative support to the Water Quality Division team. The ideal candidate for this position will have the ability to work well as part of a team and be willing to take on a variety of tasks and responsibilities. This position may be available for remote work within Arizona ( 1day per week in the office/hoteling). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. Job Duties: Responsibilities are characterized by a variety of administrative activities with minimal supervision that require the use of independent judgment, confidentiality, discretion, and time management skills. Some key elements of this position are to answering the AZPDES hotline and op cert phone lines, data entry, and maintaining electronic key performance indicator tracking, scheduling inspections, managing VSM calendar, records request management, and other administrative functions: e.g., mail, notes, and action items during meetings, travel arrangements, purchase orders. Knowledge, Skills & Abilities (KSAs): ● Knowledge of the principles and practices of administration and management; agency or program rules, regulations, and operating procedures; data entry and data management; customer service and outreach; of business law as it relates to the preparation of contracts, grants, and other agreements. ● Skill in oral and written communications ● Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures. ● Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone. Selective Preference(s): ● Two years responsible administrative experience; OR Bachelor’s degree in a field appropriate to the assignment and one-year responsible administrative experience; OR a Master's degree in a field appropriate to the assignment. ● Familiarity with G Suite and Google Calendar management. ● Possess strong skills in the use of Microsoft Word, Excel, Adobe PDF ● Problem-solving skills with the ability to identify problems and find effective solutions efficiently. ● Provide excellent customer service as the first point of contact for customers. Pre-Employment Requirements: If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: Among the many benefits of a career with the State of Arizona, there are: · 10 paid holidays per year · Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees · Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program, learn more at hr.az.gov/family-leave-expansion). · A top-ranked retirement program with lifetime pension benefits · A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability · An incentivized commuter club and public transportation subsidy program · We promote the importance of work/life balance by offering workplace flexibility · We offer a variety of learning and career development opportunities By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: ASRS Lifetime pension benefits. Contact Us: Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov. Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.